Administrative Assistant

3 weeks ago


Reading, United States DS Smith Full time
Role Overview:

Keeps records and executes administrative policies determined by or in conjunction with members of the Management Team.

Areas of Responsibility:

  • Greet all clients, both internal and external, and vendors, in a professional and courteous manner.
  • Effectively answer client inquires and provides support on a multi-line telephone system.
  • Responsible for data entry, creating files for all departments within the facility.
  • Responsible for employee event planning and execution.
  • Assist with coordinating community involvement projects.
  • Assists with completion of special projects as needed and assigned, including plant meetings, client meetings and day to day business of the facility; this will also include above duties for the PackRight Center.
  • Management of office supplies, mail duties and all FedEx duties.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facility, coordination of needs for breakfast and lunch for various meetings. Assists with setting up off site meetings and meals as well.
  • Assists with communications to and from Shared Services group.
  • Manages security system needs and supplies.
  • Manages, in conjunction with the Health and Safety Manager, inventory for Health and Safety supplies.
  • Management of office equipment such as copiers, fax machines and printers; including supplies for this equipment.
  • Manages conference room scheduling and preparations for meetings; including all supplies.
  • Other job duties as assigned.
Education & Certifications
  • High school diploma or general education degree (GED); or three to five years related experience and/or training; or equivalent combination of education and experience.
  • Bi-lingual a plus but not required.
Behaviors & Experience
  • Demonstrate strong interpersonal and communication skills with leaders as well as individual contributors.
  • Willingness to work independently and also as a member of the DS Smith team.
  • Able to work with minimal supervision while being detail-oriented with outstanding organizations skills.
  • Excellent time management skills are required.
  • Comfortable working in a fast-paced environment with short deadlines, multiple tasks and frequent interruptions. Willingness to quickly accommodate changing priorities.
  • Follow through and pride of ownership of final work product.

  • Strong organizational skills.
  • Excellent written and verbal communication skills.
  • Computer knowledge to include Internet skills, MS Word, Excel, Access, Outlook, and Power Point required.


  • Reading, Pennsylvania, United States Restaurant Depot Full time

    Job Title: Administrative AssistantAt Restaurant Depot, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our Cash Room team, ensuring the efficient operation of the Cash Room, and maintaining accurate records of Cash...


  • Reading, Pennsylvania, United States North Reading Auto Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented administrative professional to join our team at North Reading Auto. As a Part-Time Administrative Help, you will be responsible for providing exceptional customer service, answering phones, greeting customers, and performing various administrative tasks. Key Responsibilities:Answering...


  • Reading, Pennsylvania, United States North Reading Auto Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at North Reading Auto. As a key member of our team, you will be responsible for providing exceptional customer service, answering phones, greeting customers, and performing various administrative tasks.Key Responsibilities:Answering phones and...


  • Reading, United States Penn State Health Full time

    Performs a variety of administrative and staff support duties for a specified department requiring a range of skills and knowledge of organizational policies and procedures. Resolves administrative problems and inquiries; composes, edits, and proofre Administrative Assistant, Administrative, Assistant, Healthcare


  • READING, United States Penske Truck Leasing Full time

    Our HR Administrative Assistant is responsible for the front desk operations at Penske’s corporate headquarters. This role will answer, direct, and properly route a high volume of incoming calls to our main phone system. Working in a fast paced, highly collaborative environment, this role is the key point of contact for internal associates and external...


  • READING, United States Penske Truck Leasing Full time

    Our HR Administrative Assistant is responsible for the front desk operations at Penske’s corporate headquarters. This role will answer, direct, and properly route a high volume of incoming calls to our main phone system. Working in a fast paced, highly collaborative environment, this role is the key point of contact for internal associates and external...


  • READING, United States Penske Truck Leasing Full time

    Our HR Administrative Assistant is responsible for the front desk operations at Penske’s corporate headquarters. This role will answer, direct, and properly route a high volume of incoming calls to our main phone system. Working in a fast paced, highly collaborative environment, this role is the key point of contact for internal associates and external...


  • READING, United States Penske Truck Leasing Full time

    Our HR Administrative Assistant is responsible for the front desk operations at Penske’s corporate headquarters. This role will answer, direct, and properly route a high volume of incoming calls to our main phone system. Working in a fast paced, highly collaborative environment, this role is the key point of contact for internal associates and external...


  • Reading, Pennsylvania, United States North Reading Auto Full time

    Job OpportunityNorth Reading Auto, a fast-paced body shop and towing company, is seeking a part-time administrative assistant to work 25-30 hours per week, with a focus on Tuesday and Thursday shifts. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong attention to detail. Responsibilities include answering...


  • Reading, United States Robert Half Full time

    Job DescriptionJob Description🎓 Attention fresh graduates! If you are looking to jump-start your career with a leading organization, we have an exciting opportunity for you! We are hiring for an Administrative Assistant to provide support to a high achieving sales team. 🔑 Tasks: Provide essential support to a high-achieving sales teamHandle data and...


  • Reading, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a full-time, on-site Administrative Assistant in Reading, Pennsylvania. This position is situated within the Human Resources sector and offers a long-term contract opportunity.Responsibilities:• Assist with various HR administrative tasks, including the maintenance of employee records.• Facilitate smooth...


  • Reading, United States DS Smith Full time

    Role Overview: Keeps records and executes administrative policies determined by or in conjunction with members of the Management Team. Areas of Responsibility:Greet all clients, both internal and external, and vendors, in a professional and courteous manner. Effectively answer client inquires and provides support on a multi-line telephone system. Responsible...


  • Reading, Pennsylvania, United States North Reading Auto Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a part-time administrative assistant. The successful candidate will provide administrative support to our team, including answering phones, greeting customers, and performing various administrative tasks.Key ResponsibilitiesAnswering phones and responding to...


  • Reading, United States Town of Reading, MA Full time

    Expected Hiring Range$28.39 - $29.74 per hourSummaryPerforms a variety of routine clerical, secretarial, and administrative work in keeping official records and providing administrative support to the staff, programs, and services of the Health Division. Provides administrative support to the Health Director and acts as point of contact for customer...


  • Reading, United States Town of Reading, MA Full time

    Expected Hiring Range$28.39 - $29.74 per hourSummaryPerforms a variety of routine clerical, secretarial, and administrative work in keeping official records and providing administrative support to the staff, programs, and services of the Health Division. Provides administrative support to the Health Director and acts as point of contact for customer...


  • Reading, Pennsylvania, United States North Reading Auto Full time

    Job SummaryWe are seeking a part-time administrative assistant to join our team at North Reading Auto. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day running of our business.Key ResponsibilitiesAnswering phones and greeting customersPosting and checking in partsProviding administrative...


  • Reading, Pennsylvania, United States Penn State College of Medicine Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Surgical Services team at Penn State Health St. Joseph Medical Center. As an Administrative Assistant, you will provide administrative support to our healthcare team, ensuring the smooth operation of our department.Key ResponsibilitiesProvide administrative...


  • Reading, United States Berks County Full time

    Job DescriptionPOSITION SUMMARY: The Administrative Assistant provides high-level administrative support to the Director and Deputy Director of Facilities. Responsibilities include managing administrative operations, compiling data and drafting reports, maintaining confidential records, organizing and facilitating meetings, coordinating of department...


  • Reading, Pennsylvania, United States Penn State Health Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Surgical Services team at Penn State Health St. Joseph Medical Center.Key ResponsibilitiesProvide administrative support to the Surgical Services team, including filing, data entry, and basic clerical tasks.Compile, verify, and maintain various types of...


  • North Reading, Massachusetts, United States Teradyne Full time

    About the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to provide exceptional support to our executive leadership team. As a key member of our team, you will play a critical role in ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesProvide administrative...