Conferences Coordinator

1 week ago

Arlington, United States Kerecis Limited Full time

Description The Conferences Coordinator for Medical Affairs plays a pivotal role in planning and executing external conferences and tradeshow presence within the Kerecis Medical Affairs team. This position involves managing the Kerecis presence at industry tradeshows, conferences, and other Kerecis events. The Conferences Coordinator works on‑site in a Kerecis office and reports directly to the Director of Events and Conferences. This is a full‑time role. Essential Functions Collaborate with stakeholders to plan and execute Kerecis’ presence at industry conferences and tradeshows, to include exhibit booth coordination and conference registration Support external educational events and tradeshows Plan and manage team calls leading up to tradeshows and conferences inclusive of Medical Affairs, Clinical Affairs, Sales, Marketing, etc. to ensure a cohesive and smooth plan execution Lead the design and production of the exhibit booth for conferences, in conjunction with marketing and sales teams, ensuring alignment with the company's brand and messaging Oversee all logistical aspects of external events, such as venue selection, vendor management, travel arrangements, and on‑site coordination of exhibits and staff roles and responsibilities Collaborate with IT and external vendors to ensure seamless audiovisual setup and technical support during conferences and tradeshows, including presentations, videos, and live streams Assist in creating and managing event budgets, tracking expenses, and ensuring cost‑effective event execution; financial reconciliation including submitting Purchase Orders and invoices, reconciling department expenses monthly Work closely with cross‑functional teams, including marketing team, sales team, executive leadership, and various departments, to ensure seamless event coordination aligned with company objectives Additional tasks and responsibilities as assigned Requirements Competencies & Attributes Strong organizational and project management skills, capable of handling multiple tasks simultaneously, meeting deadlines, and managing unexpected challenges during events Innovative mindset to develop engaging event themes, activities, and content supporting marketing objectives Excellent communication and collaboration skills to work effectively with cross‑functional teams and build relationships at all organizational levels Commitment to delivering high‑quality event experiences, ensuring flawless execution of all logistical aspects Proactive problem‑solving skills to identify and address issues in a fast‑paced environment Proficiency in Microsoft Office Suite and experience with event management software desirable Willingness to work flexible hours, including evenings and weekends, as necessary for event planning and execution Education & Experience Bachelor's degree from an accredited college or university in marketing, communications, event management, or related field required 4‑7 years of experience in event planning, marketing, or communications preferred Anticipated travel: up to 15‑20% This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time. Kerecis LLC is an equal opportunity employer. #J-18808-Ljbffr

  • Director, Conferences

    1 week ago

    Arlington, United States New England Society of Association Executives Full time

    Director, Conferences & MeetingsAmerican Alliance of MuseumsArlington, Virginia, United States (Hybrid) About the Alliance The American Alliance of Museums (AAM) supports all museums across the United States, including aquariums, zoos, historic sites, parks, and gardens. With over 30,000 members—museums, museum professionals, and companies that support the...

  • Content Manager, Conferences

    6 days ago

    Arlington, Virginia, United States American Association of Motor Vehicles Full time $60,000 - $100,000 per year

    Position Summary:We are seeking a highly organized and detail-oriented Content Manager to oversee all programmatic aspects of our meetings and conferences. This role is integral to ensuring a seamless experience for attendees, speakers, and program staff. The ideal candidate will possess excellent written skills, thrive in a fast-paced environment, be...

  • Content Manager, Conferences

    5 days ago

    Arlington, Virginia, United States American Association of Motor Vehicles Full time $60,000 - $90,000 per year

    Position Summary:We are seeking a highly organized and detail-oriented Content Manager to oversee all programmatic aspects of our meetings and conferences. This role is integral to ensuring a seamless experience for attendees, speakers, and program staff. The ideal candidate will possess excellent written skills, thrive in a fast-paced environment, be...

  • CONUS Conference Planner

    1 week ago

    Arlington, VA, United States Sigmatech Full time

    Job Descriptions: DASADE&C is a trusted partner in the defense, security assistance, and security cooperation sectors, delivering innovative solutions that strengthen global partnerships and enhance national security. Our team is driven by a commitment to excellence, collaboration, and making a tangible impact in the security assistance and technology...

  • CONUS Conference Planner

    5 days ago

    Arlington, VA, United States Sigmatech Full time

    Job Descriptions: DASADE&C is a trusted partner in the defense, security assistance, and security cooperation sectors, delivering innovative solutions that strengthen global partnerships and enhance national security. Our team is driven by a commitment to excellence, collaboration, and making a tangible impact in the security assistance and technology...

  • CONUS Conference Planner

    2 weeks ago

    Arlington, VA, United States Sigmatech Full time

    Job Descriptions: DASADE&C is a trusted partner in the defense, security assistance, and security cooperation sectors, delivering innovative solutions that strengthen global partnerships and enhance national security. Our team is driven by a commitment to excellence, collaboration, and making a tangible impact in the security assistance and technology...

  • CONUS Conference Planner

    1 week ago

    Arlington, VA, United States Sigmatech Full time

    Job Descriptions: DASADE&C is a trusted partner in the defense, security assistance, and security cooperation sectors, delivering innovative solutions that strengthen global partnerships and enhance national security. Our team is driven by a commitment to excellence, collaboration, and making a tangible impact in the security assistance and technology...

  • Dynamic Medical Affairs Conference Planner

    1 week ago

    Arlington, United States Kerecis Limited Full time

    A healthcare organization is seeking a Conferences Coordinator for Medical Affairs to manage Kerecis’ presence at conferences and tradeshows. The ideal candidate has a Bachelor's degree and 4-7 years of experience in event planning. Responsibilities include logistics planning, budget management, and collaboration with cross-functional teams. This full-time...

  • Marketing Coordinator

    4 weeks ago

    Arlington, United States Blueprint Hires Full time

    Join to apply for the Marketing Coordinator role at Blueprint Hires A multi?disciplinary architectural, engineering and construction firm is seeking a Marketing Coordinator to play a key role in championing marketing collateral and initiatives for Dallas, TX location. Responsibilities Own the end?to?end process for marketing collateral, including project...

  • Loews Immediate Needs Coordinator

    4 weeks ago

    Arlington, United States Loews Hotels Full time

    Loews Arlington Hotel And Convention CenterLoews Arlington Hotel and Convention Center is a state-of-the-art, full-service meetings and resort destination that caters to groups of all sizes, as well as families who are looking for a world-class experience in the epicenter of the premier sports and entertainment district in the country. Centrally located...