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Office Manager

2 months ago

boston, United States Planet Professional Full time

Office/Facilities Manager

Contract

On site- Boston, MA


Must Haves:

3+ years office management experience

Ability to be proactive, problem solve and deal with ambiguity


Preferred:

Experience in a fast paced environment

Prior exposure supporting executives




Job Description:

Job Title: Office/Facilities Manager

Reports To

Chief Financial Officer




Primary Office/Facilities Manager

  • Oversee the day-to-day administrative operations of our office.
  • Maintain office security by following safety procedures & controlling access via security software.
  • Maintain a comprehensive inventory of office supplies, food/beverages, and equipment.
  • Cultivate and manage relationships with office-related vendors and suppliers, including negotiating contracts and agreements to secure cost effective solutions to office needs.
  • Oversee and coordinate property maintenance and repairs.
  • Manage office space, layout, and seating arrangements.
  • Expedite new hire requests and seating plans in orchestration with the hiring manager, HR, Facilities, and IT.
  • Act as point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, etc.
  • Frequently asked to order, coordinate, and have delivered meals for office.

Required Experience, Education, Skills and Competencies

  • 3+ years’ experience as an Office Manager in a fast-paced environment
  • Excellent communication skills, both written and verbal, with demonstrated discretion with sensitive information
  • Strong skills in critical thinking, organization, time management, and attention to detail
  • Excellent written, verbal, and strong interpersonal skills
  • Wide breadth of mental agility and creativity, including strong problem-solving instincts and capabilities
  • Self-starter with the demonstrated ability to work in a fast-paced unstructured atmosphere