Human Resource Assistant

2 days ago

glendale, United States Ultimate Staffing Full time

Human Resource Assistant
Position Summary:
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the
organization's human resource department.
Essential Duties and Responsibilities:
 Data entry into HR-related software
 Assist with recruitment, which may include posting jobs, reviewing resumes, maintaining records, scheduling interviews,
communicating with applicants, sending offer letters and other pre-employment forms, and running background checks.
 Organize new hire onboarding, which may include coordinating start date, orientation meetings, and equipment with all
applicable departments, gathering new hire packets, producing welcome week schedule, collecting and reviewing
completed new hire forms, and assisting in answering new hire's questions
 Organize offboarding, which may include administrative functions such as gathering exit paperwork and receive completed
forms, completing exit checklists, coordinating separation meeting, terminate employee in various HR systems, etc.
 Assist with coordinating and scheduling drug and alcohol testing, including generating and distributing Authorization Form,
contacting clinic or TPA when necessary, etc. (for pre-employment, randoms, post-accident, reasonable suspicion, rehab
follow-ups)
 Assist with payroll functions including gathering required paperwork/forms, answering employee questions, processing,
fixing processing errors, and distributing checks
 Assist with benefit administration, which may include providing notices, paperwork and forms to employees, entering
information into benefits system, and collecting and submitting employee information to insurance carriers or insurance
brokers
 Assist with HR compliance and administrative support, such as leave of absence monitoring, coordinating trainings, ensure
forms/notices are sent/received timely, pulling MVR and other reoccurring reports, completing employment verifications
and garnishment paperwork, submitting documents and/or answering questions in compliance systems, maintain electronic
files, monitor HR email and fax.
 Monthly benefit invoice reconciliation
 Orders office, breakroom, and janitorial supplies
 Provides clerical support to the HR department
 Maintains the integrity and confidentiality of human resource files, records, and work-related matters
 Other duties may be assigned

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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