Administrative Assistant
3 weeks ago
Pay Range$50,000.00/yr - $55,000.00/yrJob TitleAdministrative AssistantLocationOnsite - Honolulu, HI (With flexibility in Hybrid once fully trained)Duration12+ MonthsAbout the RoleWe are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to internal teams. The ideal candidate is a strong communicator with excellent multitasking abilities and a commitment to supporting client's mission of delivering exceptional service to its members and community.Key ResponsibilitiesMaintaining calendars of 3 executives.Coordinate internal & external meetings including direct contact with external partners.Coordinate travel and other office coordination for the department.Collate and prioritize documents for signature and approvals.Provide day-to-day administrative support including scheduling, calendar management, meeting coordination, and travel arrangements.Prepare, edit, and format correspondence, reports, presentations, and internal documentation.Assist with data entry, file maintenance, and maintaining accurate records in digital and physical systems.Coordinate meetings, including preparing agendas, taking minutes, arranging logistics, and tracking follow-up items.Handle incoming communications (emails, phone calls, requests) with professionalism and timely responses.Support department operations such as invoice processing, supply ordering, and vendor coordination.Assist with special projects, process improvement initiatives, and cross-functional administrative tasks.Maintain confidentiality of sensitive information in accordance with client's policies.Required Qualifications2+ years of administrative, office support, or coordination experience.Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Excellent written and verbal communication skills.Good organization and task management.High level of professionalism, attention to detail, and reliability.Ability to work independently, prioritize competing deadlines, and adapt in a fast‑paced environment.Strong interpersonal skills with the ability to interact effectively with internal teams and external partners.Preferred QualificationsExperience working within healthcare, insurance, or corporate environments.Familiarity with SharePoint, Teams, or other collaboration tools.Experience supporting multiple stakeholders or departments.Business ChallengeNew position to support growing finance executive teamSeniority levelEntry levelEmployment typeFull-timeJob functionAdministrativeIndustriesHospitals and Health Care #J-18808-Ljbffr
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