Administrative Assistant

2 days ago

Honolulu, Hawaii, United States Hawaii Residency Programs Full time

**Candidate MUST reside on the island of Oahu, Hawaii. This is a Part-Time position: Monday, Wednesday, and Friday (8 hours each) unless otherwise discussed with the direct supervisor. This position is for the Psychiatry department.**

Hawaii Residency Programs, Inc.

Hawaii Residency Programs, Inc. ) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.

Job Summary

Under general direction and light supervision, provides combined administrative support to the General Psychiatry Residency Program and its administration.

ESSENTIAL FUNCTIONS:

  • Resource Management - managing Learning Resource Center (LRC) library collections, manage resident memberships, assist program with reviewing and updating website content and media, other duties as needed
  • Education & Training - maintain information for verifications and graduate database, track resident compliance, assist with orientation and other resident events, assist in program evaluations, other duties as needed

OTHER DUTIES/FUNCTIONS

  • Update administrative calendar and manual at least quarterly
  • Assist Program Administrator in maintaining and documenting Program administrative procedures
  • Maintain resident and Alumni files onsite/offsite
  • Maintain training files for residents and fellows
  • Perform general office duties
  • Other duties as needed

Minimum Qualifications

PREFERRED

  • Related Associates or Bachelor's Degree
  • Minimum 3 years of administrative or equivalent experience
  • At least 1 year of Graduate Medical Education (GME) experience
  • At least 2 years of administrative experience in the Academic and/or Health Care setting

REQUIRED

  • High School Diploma or equivalent
  • Intermediate to advanced proficiency in Microsoft Office Suite
  • Basic knowledge of SharePoint and Adobe Acrobat Pro
  • Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
  • Ability to manage multiple and sometimes changing deadlines and priorities
  • Ethical, professional, courteous, resourceful, and proactive behavior
  • Ability to be a team player, flexible, and work under pressure
  • Access to transportation to attend occasional off-site meetings

Benefits and Compensation

  • 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
  • 6% Non-Elective 401(k) contribution to eligible employees
  • Generous paid time-off policy
  • Monthly Transportation stipend
  • FSA and EAP
  • Rewards & Recognition Program (Bucketlist)
  • LifeMart Employee Discounts

Work Environment

This is a Part-Time position based out of Honolulu, HI – schedule determined by the needs of the Program and at the discretion of the Program Administrator. Indoor, office based environment.

  • SALARY: $23.64/hour, 24 hours per week

Job Type: Part-time

Pay: $23.64 per hour

Benefits:

  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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