Administrative Assistant

5 days ago

Honolulu, United States Veterans Staffing Full time

Administrative Assistant We are seeking a detail-oriented and proactive administrative assistant to support our finance team. The ideal candidate will have strong organizational skills, an understanding of financial documentation, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Assist with scheduling project meetings, site visits, and inspections Prepare and process construction documents, contracts, change orders, and permits Track project timelines, deliverables, and monitor deadlines Maintain accurate records of projects, budgets, invoices, and correspondence Liaise with contractors, vendors, subcontractors, and onsite personnel Coordinate delivery and receipt of construction materials and supplies Support office management functions, including answering calls, greeting visitors, and ordering supplies Assist with timekeeping, expense reports, and billing procedures Help ensure compliance with safety regulations and documentation requirements Support construction managers and project teams with various administrative tasks as needed Requirements: High school diploma or equivalent; additional administrative or construction-related training is a plus Prior experience as an administrative assistant, preferably within the construction industry Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management or construction software is a plus Strong written and verbal communication skills Excellent organizational ability and attention to detail Ability to handle multiple tasks and prioritize effectively in a dynamic environment

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    Honolulu, United States Outrigger Hospitality Group Full time

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    3 weeks ago

    Honolulu, United States Remedy Intelligent Staffing Full time

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