Administrative Assistant

7 days ago

Honolulu, Hawaii, United States Ala Wai Plaza Skyrise Full time

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. Administrative Assistant responsibilities include scheduling reservations for residents, maintaining appropriate filing systems, and assisting residents. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous administrative experience is not required but is preferred. The Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Maintain all office data files (electronic and hard) in accordance with Association guidelines.
  • Maintain the Association security system to correspond with current ownership and device issue.
  • Maintain the Association entry-phone system to ensure authorized residents, owners, and agents are programmed or removed when necessary.
  • Ensure all new residents are provided with and return all necessary registration documents.
  • Assist the General Manager with owner, agent, resident, staff, and vendor communications

Skills

  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree or GED; additional qualification as an Administrative assistant or Secretary will be a plus

Work Hours Monday - Friday, 12:00 pm-5:00 pm

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Education:

  • High school or equivalent (Required)

License/Certification:

  • Driver's License or State ID (Preferred)

Work Location: In person

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