Executive/Personal Assistant

1 month ago

charlottesville, United States Clinical Enrollment Full time

Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. 


Primary Responsibilities:


Executive Assistant: 


  • Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. 
  • Inbox Management and Communication: prioritizing and synthesizing information for efficient workflow 
  • Meeting note-taking and thoughtful follow-up message creation
  • Plan events such as business luncheons, company celebrations and client dinners
  • Handle research and document requests for the principal
  • Handle confidential and sensitive information with discretion 


Office Management: 


  • Maintain supply inventory for all needed office supplies 
  • Act as the public face of the company: greeting guests and clients, directing them to correct person or office, directing calls, taking messages and sharing general company information as needed
  • Receive incoming mail and handle all outgoing shipping/mailings 
  • Maintain office space i.e. purchase office furniture, maintain office equipment
  • Be the office expert on conference room equipment /TV and use 
  • Liaison with building management regarding maintenance 
  • Manage vendor relations for the office 


Personal Assistant:

 

  • Manage projects and maintenance across all properties 
  • Coordinate and plan travel/social events with family
  • Assist in the transportation of the principle
  • Schedule appointments and make reservations as needed 
  • Assist in event planning and organization 


Skills & Abilities:


  • Bachelor’s degree in Business Administration OR 2+ years of experience in an administrative support role. 
  • Strong organizational and time-management skills 
  • Excellent communications (written and verbal) skills with the ability to communicate with a variety of stakeholders
  • Proficiency in Microsoft Office Suite
  • Exercise flexibility and adaptability in an ad hoc environment 
  • Ability to work independently and manage multiple priorities in a fast-paced environment
  • Attention to detail and accuracy 
  • Valid driver’s license & working vehicle necessary 
  • This is a full-time salaried, exempt position, mainly in-office with some transportation and errands as needed. Monday – Friday 8:00 AM – 5:00 PM. This position requires the employee to be available to work outside of standard business hours, to include evenings, weekends, and holidays as needed.
  • Benefits: Health Insurance Available 

  • Executive Personal Assistant

    4 weeks ago

    Charlottesville, Virginia, United States The Hire Standard Full time

    Job Title: Executive Personal AssistantAre you a highly organized and dedicated professional looking for a challenging role in a fast-paced environment? We are seeking a skilled Executive Personal Assistant to support our dynamic CEO in Charlottesville, Virginia.Job Summary:The successful candidate will be responsible for managing the CEO's personal affairs,...

  • Executive Personal Assistant

    1 month ago

    Charlottesville, United States The Hire Standard Full time

    JOB BRIEFStep into the world of high-net-worth sophistication with our client, a premier private family office in Charlottesville. They are seeking a highly organized and dedicated Director of Personal Operations to support their dynamic UHNW CEO. This on-site role, with a competitive salary range of $130,000 to $160,000 per year, requires you to thrive in a...

  • Executive Personal Assistant

    1 month ago

    Charlottesville, United States The Hire Standard Full time

    JOB BRIEFStep into the world of high-net-worth sophistication with our client, a premier private family office in Charlottesville. They are seeking a highly organized and dedicated Director of Personal Operations to support their dynamic UHNW CEO. This on-site role, with a competitive salary range of $130,000 to $160,000 per year, requires you to thrive in a...

  • Executive/Personal Assistant

    2 weeks ago

    Charlottesville, United States Clinical Enrollment Full time

    Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. Primary Responsibilities:Executive Assistant: Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. Inbox Management and Communication:...

  • Executive/Personal Assistant

    2 weeks ago

    charlottesville, United States Clinical Enrollment Full time

    Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. Primary Responsibilities:Executive Assistant: Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. Inbox Management and Communication:...

  • Executive/Personal Assistant

    1 month ago

    Charlottesville, United States Clinical Enrollment Full time

    Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. Primary Responsibilities:Executive Assistant: Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. Inbox Management and Communication:...

  • Executive/Personal Assistant

    3 weeks ago

    Charlottesville, United States Clinical Enrollment Full time

    Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. Primary Responsibilities:Executive Assistant: Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. Inbox Management and Communication:...

  • Executive/Personal Assistant

    1 month ago

    Charlottesville, United States Clinical Enrollment Full time

    Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support. Primary Responsibilities:Executive Assistant: Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings. Inbox Management and Communication:...

  • Executive Assistant

    1 month ago

    Charlottesville, Virginia, United States Clinical Enrollment Full time

    Executive/Personal AssistantWe are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.Key Responsibilities:Executive Assistant:Manage calendars, schedule appointments, and coordinate meetings.Handle inbox management, prioritize tasks, and communicate effectively...

  • Executive Assistant

    1 month ago

    Charlottesville, Virginia, United States Clinical Enrollment Full time

    Executive/Personal AssistantWe are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.Key Responsibilities:Executive Assistant:Manage calendars, schedule appointments, and coordinate meetings.Handle inbox management, prioritize tasks, and communicate effectively...

  • Executive Assistant

    4 weeks ago

    Charlottesville, Virginia, United States The Hire Standard Full time

    Job Title: Executive Personal AssistantJoin The Hire Standard in Charlottesville, Virginia, as we seek a highly organized and dedicated Director of Personal Operations to support our dynamic UHNW CEO. This on-site role offers a competitive salary range of $130,000 to $160,000 per year, plus a discretionary bonus of +20% based on performance.Key...

  • Executive Assistant

    2 weeks ago

    Charlottesville, Virginia, United States Clinical Enrollment Full time

    Executive/Personal AssistantWe are seeking a highly organized and detail-oriented Executive/Personal Assistant to provide administrative support to our team at Clinical Enrollment.Key Responsibilities:Executive Assistant:Manage and maintain the principal's calendars, scheduling appointments and meetings.Prioritize and synthesize information for efficient...

  • Executive Assistant to Senior Executive

    2 months ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    {"title": "Executive Assistant", "description": "Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Department Chair. The successful candidate will have a strong background in executive-level support, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • Executive Assistant to Senior Executive

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to support the Department of Mechanical and Aerospace Engineering. The successful candidate will provide advanced secretarial and administrative support to senior executives, performing a wide range of duties that require discretion, confidentiality, and a high level of...

  • Executive Assistant

    2 weeks ago

    Charlottesville, Virginia, United States Pinnacle Construction Full time

    Job Title: Executive AssistantAt Pinnacle Construction and Development Corporation, we are seeking an experienced Executive Administrative Assistant to join our team in Charlottesville, VA. This is a full-time position that requires in-office presence Monday through Friday.Job Summary:The Executive Assistant will assist with all aspects of the development...

  • Executive Assistant to Senior Executive

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior executive team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative support to senior executives,...

  • Executive Assistant to Senior Executive

    1 month ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our senior executive team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative support to senior executives,...

  • Personal Care Assistant

    2 weeks ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    About the RoleWe are seeking a compassionate and dedicated Personal Care Assistant to join our team at Sunrise Senior Living. As a Personal Care Assistant, you will play a vital role in providing exceptional care and support to our residents, ensuring their physical, emotional, and social needs are met.ResponsibilitiesAssist residents with activities of...

  • Executive Chef Assistant

    1 month ago

    Charlottesville, Virginia, United States Kimpton Hotel Full time

    About UsWe're a boutique hotel that believes in creating a culture that reflects the diversity of our guests. We're committed to fostering a work environment that's inclusive, empowering, and exceptional.Job SummaryWe're seeking a highly skilled Sous Chef to join our culinary team. As a key member of our kitchen team, you'll work closely with our Executive...

  • Personal Care Assistant

    1 month ago

    Charlottesville, Virginia, United States AmeriCare Plus Full time

    Job SummaryWe are seeking a compassionate and skilled Personal Care Aide to provide one-on-one care to clients in their homes. As a Personal Care Aide with AmeriCare Plus, you will have the opportunity to make a meaningful difference in the lives of our clients and their families.ResponsibilitiesProvide personal care services to clients, including bathing,...