Executive Assistant

4 weeks ago


Chelmsford, United States Maxonic, Inc. Full time
Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a priorities
* *Job Title: Executive Assistant*
*Job Type: 12 + months (Possibilities of Extension and convertible into full- time)*
*Location: Chelmsford,Massachusetts,01824,United States*
*Pay rate:$40 /Hourly on W2 + W2 Benefits*
*Shift: M-F (40/hrs/week)*
* *Work Schedule: ONSITE*

*Job Description: *

What You Will Do:
• Ensure the Directors get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel.
• Develop understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests.
• Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, managing logistics, and documenting follow up activities including taking meeting minutes.
• Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.
• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.
• Manage expense reporting, process vendor invoices, and support annual budget process.
• Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business and collaborate with other Administrative Staff to cover the area that is unavailable due to illness, vacation, or other special circumstances.
• Maintain confidential files and records.
• Lead and support site activities, events management, communications via LCD TVs, Yammer and coordinate visits as requested by the site leadership team.

How You Will Get Here:
• 7+ years of executive assistant *or *Site Administrator experience in a professional office environment, large organization preferred, with 4+ years providing direct support to Directors/Senior Leaders.
• Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions and time management to juggle multiple priorities with competing deadlines.
• Strong organizational skills with ability to anticipate what needs to be completed
• Reliable and Trustworthy with sensitive information
• Excellent written and verbal communication skills. Infallible proof reading and spelling.
• Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude
• International travel management with VISA administration experience.
• Expert level skills in all Microsoft office suite products, including PowerPoint, Excel, Outlook, Visio to prepare reports/presentations
• Experience with Workday & Concur preferred

Education:
• Associates Degree *or* combination of education and experience (5 or more years). Willing to look at candidates with HS Diploma/GED with 5 or more years in relevant work experience.

Job Type: Contract

Pay: $35.00 - $40.00 per hour

Expected hours: 40 per week

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Application Question(s):
* Kindly provide your email address here
* Are you ok with the pay rate ? $40/Hourly (Fixed)
* Are you ok with 12 + Months (Possibilities of Extension and convertible into full- time)

Work Location: In person%18391557% %%admin%%
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