Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Administrative Assistant will provide support to IEN RA staff, acting as the focal point of contact for the respective RA Leader and Staff. This position serves as the liaison between the IEN RA Leader and visitors to the PM IEN office, as well as the immediate point of contact for the IEN RA Leader in terms of scheduling and managing travel coordination and general office support.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

Must be able to obtain and maintain a Secret clearance which requires U.S. Citizenship.

KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.

Greets and receives PM IEN visitors.

Answers phones and records accurate messages.

Schedules conference rooms and teleconference lines.

Schedules and coordinates of meetings (calendar maintenance).

Prepares and types reports, meeting minutes, alert/phone rosters, email distribution lists and organizational charts.

Maintains personnel contact list information.

Provides correspondence review/corrections/updates.

Documents reproduction, staffing and tracking.

Prepares and types official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50 and be well-versed in Army correspondence practices.

Monitors office supply stock levels, alerts when restock is necessary.

Develops and coordinates executive travel itineraries, act as Defense Travel System (DTS) Entry Agent and provide expert advice for DTS/travel requests for civilian and military personnel.

Maintains business travel schedules, process and track Theater Clearance Requests / Country Clearance Requests for IEN RA personnel in the Aircraft and Personnel Automated Clearance System (APACS) in accordance with the DoD Foreign Clearance Guide.

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

Master's degree and five (5) years of relevant work experience, or Bachelor's degree and seven (7) years of relevant work experience.

Experience interacting with Army stakeholders supporting similar scope and scale of services is preferred.

Experience working successfully within a mature shared services-based capability for enterprise-level customers is preferred.

JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES

Demonstrates working knowledge of the concepts involved in the specific functions outlined in the specified labor category description.

Knowledgeable of and demonstrates ability to apply DoD classification guidelines and procedures.

Demonstrates ability to work semi-independently with oversight and direction.

Demonstrates ability to use logic when evaluating and synthesizing multiple sources of information.

Demonstrates understanding of interpreting analysis to include, but not limited to, its meaning, importance, and implications.

Demonstrates ability to defend analytic judgements with sound, logical conclusions and adapt analytic judgments when presented with new information, evolving conditions, or unexpected developments.

Demonstrates ability to produce timely, logical, and concise analytic reports, documents, assessments, studies, and briefing materials in formats including Microsoft Office tools (e.g. Excel, Word, PowerPoint, etc.), electronic / soft copy matrices and / or web-enabled formats.

Demonstrates ability to communicate complex issues clearly in a concise and organized manner both verbally and non-verbally, with strong grammar skills. Demonstrates proficiency using Microsoft Office tools.

Demonstrates ability to develop structured research including, but not limited to, obtaining, evaluating, organizing, and maintaining information within security and data protocols.

Demonstrates ability to recognize nuances and resolve contradictions and inconsistencies in information.

Demonstrates working knowledge using complex analytic methodologies, such as structured analytic techniques or alternative approaches, to examine biases, assumptions, and theories to eliminate uncertainty, strengthen analytic arguments, and mitigate surprise.

Demonstrates comprehensive mission knowledge and skills that affirms completion of all developmental training and experiences for the labor category.

Demonstrates ability to communicate understanding from information that may be incomplete, indirect, highly complex, seemingly unrelated, and / or technically advanced.

Demonstrates ability to structure analysis based on trends in reporting and a range of analytic perspectives from other analysts, organizations, and intelligence disciplines.

Demonstrates ability to work independently with minimal oversight and direction.

Demonstrates ability to collaborate and work with other team members on information sharing, driving collection and addressing analytic disputes and conflict resolution.

Demonstrates ability to develop concise, insightful, and comprehensive products.

Demonstrates ability to lead teams in researching multifaceted or critical problems. Provides guidance in selecting, designing, and applying analytic methodologies. Uses argument evaluation and validated analytic methodologies to challenge differing perspectives.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

CNI CORE COMPETENCIES

Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change. Your application submission authorizes Chickasaw Nation Industries (CNI) to consider your application all CNI Programs*

EOE including Disability/Vet

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• STD/LTD/AD&D
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Training and Development Opportunities