Office Assistant

6 hours ago

sarasota, United States Robert Half Full time

Position: Program Assistant (Product Support Specialist)

Contract Length: October 14th – end of year

FLEXIBLE HOURS (can start at 8AM or 9AM) – 30 hours weekly with some weeks going up to 40 during peak season

Pay: $16hr

ONSITE FULL-TIME – Independence Blvd., Sarasota, FL 34234


Top skills required:

  • Experience overseeing a volunteer program or non-profit/charity committee
  • Experience collecting and organizing information for a small organization
  • “Good and Mature Energy” individual that is OK with every day not looking the same – someone who is proactive and takes ownership of a project or task
  • Solution oriented person – “I want someone who, before coming to me with a problem, has already thought about the solution”


Start Date: October 14th

Description of what’s needed:

PURPOSE:

This position is responsible for assisting with the coordination of special events and activities.


KEY RESPONSIBILITIES:

• Responsible for assisting with organizing and overseeing operations this includes, but is not limited to:

- Coordinating with pick up or drop off of sponsored gifts at drop off locations.

- Provides information to staff, foster parents and residential programs when Gifts/Donations begin to arrive and are ready for pick up

- Maintaining facility security by monitoring items coming in and going out as well as people coming in and out of facility.

- Supporting the teamwork and collaboration with program volunteers.

• Provide frequent communication and updates to program managers.

• Provides accurate, professional representation of community-based care to community

• Other duties as assigned.


STANDARDS OF CONDUCT:

• Will adhere to all policies and procedures including but not limited to privacy, confidentiality, and security policies and

procedures.

• Maintains confidentiality about all matters.

• Ensures that the Coalition provides its services with sensitivity to the cultural differences that are present among

Coalition employees, clients, sponsors, and volunteers.

• Will abide by the decision of the management team in the use and disclosure of PHI.


KNOWLEDGE / SKILLS / ABILITIES:

• Ability to work well with staff and partner agencies.

• Ability to maintain a professional working relationship with outside agencies.

• Have strong organizational skills and be detail oriented.

• Ability to problem solve.

• Possess excellent verbal and written communication skills.

• Ability to interpret, adapt and apply guidelines and procedures.

• Ability to work independently and utilize initiative, ability to be organized and to meet deadlines.

• Ability to react calmly and effectively in emergency situations.

• Ability to operate computer applications in a Windows environment, Microsoft Office (Excel, WORD,), in addition to

online forms.

- Must be able to lift objects and move large items (i.e. boxes)

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