Office Support Specialist

2 days ago


sarasota, United States AppleOne Employment Services Full time

Location: Sarasota, FL

Position: Office Support Specialist

Type: Full-Time

About Us:

Prestigious law firm with a rich history of providing exceptional legal services to our clients. We pride ourselves on our professional, collaborative, and client-focused approach. Our team is dedicated to upholding the highest standards of legal practice while fostering a supportive and dynamic work environment.

Position Overview:

We are seeking a detail-oriented and proactive Office Support Specialist to join our administrative team. This role is crucial in ensuring the smooth operation of our office and supporting our legal professionals. The ideal candidate will have excellent organizational skills, a strong work ethic, and a positive attitude.

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative support including managing phone calls, scheduling meetings, and handling correspondence.
  • Document Management: Assist with the preparation, proofreading, and filing of legal documents and correspondence. Maintain organized electronic and physical filing systems.
  • Client Interaction: Greet clients, manage client inquiries, and ensure a welcoming and professional office atmosphere.
  • Office Operations: Oversee office supplies, manage inventory, and coordinate with vendors. Ensure the office environment is clean, organized, and operational.
  • Data Entry: Accurately enter and update client and case information in our management systems.
  • Calendar Management: Schedule and coordinate meetings, depositions, and other appointments for attorneys and staff.
  • Event Coordination: Assist in organizing and coordinating firm events, meetings, and seminars.

Qualifications:

  • Education: High school diploma or equivalent; Associate’s degree or relevant certification is a plus.
  • Experience: Minimum of 2 years of office support or administrative experience, preferably in a legal environment.
  • Skills: Strong organizational and multitasking skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office equipment.
  • Communication: Excellent verbal and written communication skills, with a professional demeanor.
  • Attention to Detail: High level of accuracy and attention to detail in all tasks.
  • Problem-Solving: Ability to handle various office situations with a proactive approach and strong problem-solving skills.

What We Offer:

  • Competitive salary
  • Comprehensive benefits package including health, dental, and vision insurance
  • Paid time off and holidays
  • Opportunities for professional development and growth
  • A supportive and inclusive work environment



  • Sarasota, United States AppleOne Employment Services Full time

    Location: Sarasota, FL Position: Office Support SpecialistType: Full-TimeAbout Us:Prestigious law firm with a rich history of providing exceptional legal services to our clients. We pride ourselves on our professional, collaborative, and client-focused approach. Our team is dedicated to upholding the highest standards of legal practice while fostering a...


  • Sarasota, United States AppleOne Employment Services Full time

    Location: Sarasota, FL Position: Office Support SpecialistType: Full-TimeAbout Us:Prestigious law firm with a rich history of providing exceptional legal services to our clients. We pride ourselves on our professional, collaborative, and client-focused approach. Our team is dedicated to upholding the highest standards of legal practice while fostering a...


  • Sarasota, Florida, United States Express Employment Professionals Full time

    Position OverviewWe are currently seeking a dedicated Office Support Specialist to join a reputable legal practice that has been a cornerstone in the industry for over three decades. This role presents an excellent opportunity for professional development and career advancement within the firm. The selected candidate will report directly to the Operations...


  • Sarasota, Florida, United States Benderson Development Company, LLC Full time

    Job OverviewAs an Office Support Specialist at Benderson Development Company, LLC, you will be instrumental in maintaining the efficient operation of our property management division. Your role will encompass a variety of administrative tasks, focusing on document management, information compilation, and material distribution.Key Responsibilities:Process a...


  • Sarasota, Florida, United States AppleOne Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our administrative team at AppleOne. This role is crucial in ensuring the smooth operation of our office and supporting our legal professionals.Key ResponsibilitiesAdministrative Support: Provide comprehensive administrative support, including managing...


  • Sarasota, Florida, United States Castle Group Full time

    Job SummaryThe Castle Group seeks a highly skilled Administrative Assistant to provide exceptional support to our team. As a key member of our staff, you will be responsible for a wide range of administrative tasks, including office management, customer service, and data entry.Key ResponsibilitiesProvide administrative support to the Community Association...


  • Sarasota, Florida, United States Benderson Development Company, LLC Full time

    Job OverviewPosition Title: Administrative AssistantOverview:As an Administrative Assistant at Benderson Development Company, LLC, you will be integral to the effective functioning of our Commercial Property Management Department. Your key role will involve delivering comprehensive administrative support to the property management team, focusing on...


  • Sarasota, Florida, United States Benderson Development Company, LLC Full time

    Job OverviewPosition Title: Administrative AssistantGeneral OverviewAs an Administrative Assistant within our Commercial Property Management Division, you will be essential in maintaining the seamless operation of our properties. Your main duties will encompass providing administrative assistance to the property management team, focusing on electronic...


  • Sarasota, Florida, United States iBusiness Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at iBusiness Solutions. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.ResponsibilitiesFront Desk Reception: Greet visitors, answer phone calls, and...


  • Sarasota, Florida, United States Florida Design Works Full time

    Job OverviewFlorida Design Works stands at the forefront of the industry, specializing in premium countertop, cabinetry, flooring, stone, granite, and tile solutions. We are expanding our operations and are seeking a dedicated full-time office-based Procurement Support Specialist to enhance our team at our corporate office.The hourly compensation for this...


  • Sarasota, Florida, United States Ad-vance Talent Solutions Full time

    Job OverviewCustomer Support Specialist (Temporary Position)Compensation: $18 per hourFlexible Scheduling (Overtime Opportunities Available)We are currently seeking several temporary part-time/full-time Customer Support Specialists to assist our team with claims processing.Ideal candidates should possess the following qualifications:High School diploma is...


  • Sarasota, Florida, United States Encompass Pet Group LLC Full time

    Job SummaryWe are seeking a highly organized and proactive Executive Support Specialist to join our team at Encompass Pet Group LLC. As an Executive Support Specialist, you will play a crucial role in ensuring the smooth operation of our executive functions and contribute to the success of our company.Key ResponsibilitiesExecutive Scheduling: Manage and...


  • Sarasota, Florida, United States iBusiness Solutions Full time

    Job SummaryiBusiness Solutions is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our operations team, ensuring seamless day-to-day operations and exceptional customer service.Key ResponsibilitiesFront Desk ReceptionWelcoming...


  • Sarasota, Florida, United States INFRASTRUCTURE CONSULTING & ENGINEERING Full time

    Job Title: Contract Support SpecialistInfrastructure Consulting & Engineering, LLC (ICE) is seeking a highly skilled Contract Support Specialist to join our team in Florida.Job SummaryThis is a full-time position responsible for Contract Administration of CEI work for FDOT projects. The successful candidate will perform basic contract administration...


  • Sarasota, Florida, United States Downtown Sarasota Law Firm Full time

    Job OverviewA Legal Support Specialist is needed for a reputable law office in downtown Sarasota. This role involves a variety of responsibilities aimed at ensuring smooth operations within the firm.Key ResponsibilitiesProvide comprehensive assistance to the managing partner.Facilitate the drafting and organization of estate planning, corporate, and probate...


  • Sarasota, United States Boar's Head Brand Full time

    Hiring Company: Delicatessen Services Co., LLCOverview:Reporting to the Service Support Operations Manager, the Tier 2 Technical Support Specialist investigates, diagnoses, and resolves most incidents that are not resolved by the Help Desk Specialist. This individual assists the Help Desk Specialist solve basic technical problems and investigates more...


  • Sarasota, Florida, United States Florida Digestive Health Specialists LLP Full time

    Job OverviewPosition Summary: The Clinical Support Specialist will play a vital role in the operational success of our gastroenterology practice by delivering both clinical and administrative support to our healthcare professionals and patients. This position is crucial for maintaining efficient patient flow, precise electronic documentation, and...


  • Sarasota, Florida, United States INFRASTRUCTURE CONSULTING & ENGINEERING Full time

    Job Title: Contract Support SpecialistInfrastructure Consulting & Engineering, LLC (ICE) is seeking a highly skilled Contract Support Specialist to join our team in Florida.Job SummaryThis position is responsible for Contract Administration of CEI work for FDOT projects. The successful candidate will perform basic contract administration functions for civil...

  • IT Support Specialist

    3 weeks ago


    Sarasota, United States Titan Placement Group Full time

    Job DescriptionJob DescriptionIT Support SpecialistAn IT Support Specialist is needed in Sarasota, Florida.Titan Placement Group invited you to explore an opportunity in Sarasota, FL. We are actively recruiting for a very progressive, well-run, and financially stable recruiting organization in Sarasota, FL. We are a mission-driven organization, and our...


  • Sarasota, United States Swoon Full time

    Swoon is hiring for our client in Sarasota, FL and this will be a 100% onsite position.OverviewWe are seeking an IT Support Specialist to join our team and provide crucial technical assistance across the organization. This position is fully on-site and involves managing and maintaining firm computers, printers, and related devices. Key...