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Director of Scheduling

2 months ago

Washington, United States The Rock Creek Group Full time

RockCreek is a leading global investment management firm that applies data-driven technology and innovation to sustainable investing. RockCreek’s entrepreneurial spirit, open culture, and inclusive team lead to better investments for universities, foundations, pension plans, and sovereign funds that partner with us. The firm is highly focused on the integration of environmental, social, and governance (ESG) factors as well as diversity and sustainable impact across portfolios to generate long-term returns. RockCreek has a culture of diversity, debate, and relentless drive to excel. RockCreek is among the largest woman- and diverse-owned and managed firms in the world.

Since our founding, RockCreek’s commitment to sustainable investing, long term value creation, and good governance has begun at home. The way we operate our offices and partner with multiple stakeholders keep with our aim to have a positive impact on markets globally and reduce our carbon footprint. Our founders have a deep commitment to sustainability as well as extensive experience with sustainable impact investing and ESG policies, dating back to the 1980s. This includes investing in energy, health, education, fintech, and financial inclusion. Our team members are responsible for the first-ever green bond done at the World Bank and the first ever bond done with a gender lens.

Job Description

RockCreek seeks a dynamic, resourceful, energetic, and detail-oriented director of scheduling. This individual will provide administrative support to the CEO, including scheduling, coordinating travel, and overseeing internal and external communication. This position also acts as a liaison for the CEO with the team, the public, and other high-level officials. The director will oversee all scheduling tasks while coordinating across teams and prioritizing the CEO’s time.

The ideal candidate is highly organized, flexible, able to anticipate change, and open to taking on new projects. This is an opportunity to work alongside individuals who are driven by excellence and a passion for sustainable finance. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. An interest in financial markets, sustainability, and political economy is highly encouraged. The candidate should be able to thrive in a fast-paced environment while maintaining a high level of professionalism and confidentiality. The candidate must be a team player who takes initiative, anticipates needs, and adapts to demanding and ever-changing situations.

Specific Responsibilities include:

  • Coordinate internal and external multi-participant meetings
  • Organize and regularly maintain a complex schedule/calendar for CEO
  • Managing phone and email correspondence for CEO office
  • Prepares detailed itineraries for the CEO, including important numbers, locations and contact names
  • Coordinates scheduling of press, interviews, radio and television time with the Communications Director
  • Makes reservations for the CEO’s air travel, ground transportation, and lodging
  • Reviews and responds to the CEO’s mail and invitations
  • Responds to all invitations, either by written correspondence or by personal telephone call
  • Maintains files of invitations that have been declined, accepted, or that are tentative/pending
  • Maintains a good working relationship with the CEO, team members, and external visitors
  • Works well under pressure and handles stress
  • Works a flexible schedule including long hours, nights, and weekends
  • Ad hoc projects, events, and requests as needed
Qualifications
  • Proven ability to meet and exceed internal and external expectations
  • Attention to detail with a focus on accuracy and thoroughness
  • Solution-focused problem solving
  • Ability to handle multiple projects simultaneously
  • Flexibility and adaptability to changing needs and demands
  • Proven record of accountability and ownership of work
  • Experience developing personal organization tactics to meet business goals
  • Discretion with sensitive material and communications
  • Experience working in a fast-paced environment while maintaining a professional and cheerful demeanor
  • Microsoft Suite (Outlook, Word, Excel), Zoom conferencing, Salesforce, Mailchimp, Canva
Additional Information

Consistent with our belief that team members are our most valuable asset, RockCreek offers a competitive benefits package.

  • Ability to work remotely with support technology
  • Medical, dental, and vision insurance; dependents eligible
  • 401(k) retirement plan with company match
  • Paid time off, sick leave, and company holidays
  • Wellness programs including meditation and fitness classes
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