Payroll Specialist TX

1 month ago

the woodlands, United States Creative Financial Staffing Full time

The Payroll Specialist position involves responsibilities related to processing and managing employee payroll using UKG. Here are the typical job responsibilities, required skills, and qualifications for a Payroll Specialist using UKG software:

Perks of the Payroll Specialist role?

  • Visible & Direct point of contact with Director of Payroll Services
  • Career development opportunities
  • Competitive benefits
  • 401k Benefits

Payroll Specialist Job Responsibilities:

  • Payroll Processing:
    • Process bi-weekly, semi-monthly, or monthly payroll for employees using UKG software.
    • Ensure accuracy in wage calculations, overtime, bonuses, deductions, and tax calculations.
    • Manage payroll adjustments and ensure they are reflected in the system.
  • Time and Attendance Management:
    • Ensure time entries are accurate, including managing employee absences, vacations, and sick leave through UKG Time & Attendance features.
    • Review timesheets for accuracy before final payroll processing.
  • Tax Compliance:
    • Ensure accurate tax calculations and deductions (federal, state, local).
    • Maintain compliance with all local, state, and federal regulations related to payroll.
  • Reporting:
    • Generate and review payroll reports (e.g., pay statements, tax reports, benefit deductions).
    • Reconcile payroll discrepancies and provide reporting to management as required.
  • Employee Inquiries:
    • Respond to payroll-related inquiries from employees regarding pay, benefits, taxes, etc.
    • Provide guidance to employees on how to access pay information through the UKG platform.
  • Year-End Processing:
    • Assist with year-end payroll processes, including preparing and distributing W-2 forms and other required tax documentation.
  • System Administration:
    • Maintain employee data and ensure that UKG software is properly configured to handle payroll accurately.
    • Troubleshoot payroll-related system issues or discrepancies.

Payroll Specialist Key Skills:

  • Proficiency in UKG Payroll Systems:
    • Hands-on experience with UKG Pro, UKG Dimensions, or UKG Ready.
    • Familiarity with its payroll processing, time and attendance, and HR functionalities.
  • Payroll Knowledge:
    • Strong understanding of payroll principles, taxation, deductions, and wage calculations.
    • Knowledge of labor laws, compliance requirements, and reporting standards in the UK or relevant regions.
  • Attention to Detail:
    • Accuracy in payroll processing, timekeeping, and financial reporting.
  • Data Analysis:
    • Ability to analyze and reconcile payroll discrepancies and errors.
  • Communication Skills:
    • Ability to communicate payroll information clearly and professionally to employees and management.
  • Problem Solving:
    • Ability to identify issues, troubleshoot them, and find solutions to complex payroll challenges.
  • Confidentiality:
    • Handling sensitive employee data with discretion and confidentiality.

Payroll Specialist Qualifications:

  • Education:
    • High school diploma or equivalent required. A degree in Accounting, Finance, HR, or related field is often preferred.
  • Experience:
    • 2-4 years of experience in payroll processing, particularly with UKG or similar HR software.
    • Experience with compliance and regulatory requirements related to payroll.
  • Certifications (optional):
    • Certified Payroll Professional (CPP) or other payroll-related certifications may be an advantage.

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