Marketing Coordinator, Strategic Events Team

3 weeks ago

Santa Clara, United States HonorVet Technologies Full time
Job title : Marketing Coordinator, Strategic Events Team
Location : Remote
Duration: 12+ months; with possible extensions
Job ID: 33744383

Candidate Requirements
As a key contributor to our Strategic Events Team, the Marketing Coordinator will play a crucial role in supporting event marketing initiatives by managing campaign assets, assisting in event communications, and providing logistical and project management support. This role is ideal for a highly organized and detail-oriented individual who enjoys working across multiple teams.

What you get to do in this role:
  • Campaign Asset Coordination: Organize creative briefs and tickets to develop essential assets for marketing campaigns. Coordinate details, information and deadlines for brand briefs, tickets for email campaign execution, and web page authoring documents.
  • Communications: Assist in the creation and coordination of critical communications for strategic events. Create and edit attendee communications, ensure consistency in tone and voice and align the communications to the overall attendee experience.
  • Manage day-to-day operations: Send agendas and capture notes during internal marketing team and cross-functional team meetings. Distribute detailed summaries and follow-up action items to ensure key updates are communicated across the team and deadlines are met.
  • Project Management: Ensure all project plans are on track and up to date. Keep all decks updated with the latest marketing activities, tactics, deadlines and metrics. Develop and maintain a structured foldering system and organization of internal documents.
  • Resource Center Management: Maintain, organize, and update marketing assets used by the Strategic Events Team. Ensure all materials are current, properly formatted, and uploaded to the shared resource management system for easy access by the team and stakeholders.
  • Webinar Production: Assist in coordinating and developing monthly webinars for the sales organization. Manage logistics, scheduling, and communications to ensure the webinars are informative, engaging, and drive interest in upcoming events.
  • Reporting: Access and compile performance metrics from established event reports. Summarize key findings and provide top-line insights to management to help inform decision-making and future event marketing strategy.
  • Project Support: Take ownership of specific projects as needed, ensuring timely execution, attention to detail, and stakeholder alignment. Projects may include managing push notifications for event mobile app, organizing event photography, help center management, or handling special requests that arise in support of event success.

Skills:
  • 2-3 years of experience in marketing, communications or related field
  • Strong project management skills required
  • Experience working cross-functionally
  • Excellent attention to detail
  • Ability to collaborate and coordinate on the creation of marketing assets and assist with live webinar production
  • Self-motivated, who can work independently and effectively problem solve, take ownership of tools and processes
  • Working knowledge of marketing best practices
  • Experience working on an event marketing team is a plus
  • Experience with Microsoft Suite, specially build visuals in PPT, and SharePoint is a plus

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