Administrative Associate

3 weeks ago

Dayton, United States Applied Research Solutions Full time

ARS is seeking a full-time Administrative Associate with broad administrative support experience within the Department of Defense (DoD) to work on-site at the Air Force Institute of Technology at Wright-Patterson Air Force Base.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities include:

  • Provide administrative support to government personnel, including the Dean and Associate Dean; track and schedule leadership staff meeting frequencies; and schedule Department Head reviews between the Dean and Associate Dean.
  • Ensure the school operating instructions are current.
  • Maintain the AFIT/LS conference room schedule and the AFIT/LS SharePoint site.
  • Update and maintain additional duty rosters, assignment letters, organizational charts, recall rosters and phone listings; assist with the new employee in-processing system and arrange for official photos and name plates for all assigned individuals.
  • Track suspense requirements in the government-provided system and ensure faculty consulting is updated in the appropriate database.
  • Assist with AFIT/LS internal and external strategic communication.
  • Provide a wide range of other administrative support services to the AFIT faculty and staff in support of courses and programs managed by the school
  • Provide administrative support with various systems, such as Air Force Records Information Management System (AFRIMS) and other organizational databases.
  • Provide assistance with presentation formatting (i.e. aspect ratio, PDF, upload to LMS).
  • Assist with ordering office supplies, gathering requests for supplies, and preparing and itemizing various lists for supplies/equipment to be procured by the Government office.
  • Upload faculty consulting details in database.
  • Review, edit, change and monitor daily schedules of the Dean and Associate Dean.
  • Other duties as assigned
Qualifications/Technical Experience Requirements:
  • Must be a US citizen
  • Must have and maintain eligibility for a CAC
  • 3-10 years of experience within the Department of Defense (DoD), with a minimum of two (2) years' applied experience in administrative support
  • Proficiency in Microsoft Office Professional Office Suite Software applications and Adobe Acrobat
  • Able to understand the day-to-day operational needs of customers, identify and execute moderately complex business processes, and propose solutions that meet user needs
  • Effective oral and written communication skills


All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals based on disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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