Administrative Assistant | No Weekends

3 weeks ago

Dayton, United States Community Health Centers of Greater Dayton Full time
Job DescriptionJob Description

Summary of Position

The administrative assistant is responsible for the administrative support for the Executive Director, Finance Director and Board of Directors with a variety of general office/clerical tasks.

Principal Duties and Responsibilities
  1. Provides administrative support for all Board of Directors activities, including coordinating board and committee meetings and communications; preparing and distributing agendas and meeting materials; recording and distributing minutes for assigned meetings; maintaining appropriate documentation and files and ordering refreshments/meals for Board meetings.
  2. Assists with implementation of the marketing plan, including preparing creative and professional presentations, brochures, scripts for advertisements, newsletters, posters and other marketing and promotional materials; works with advertising and promotional vendors; maintains photographic files and releases for marketing purposes.
  3. Schedules and coordinates meetings, events, interviews, appointments, travel and lodging and activities for the Administrative team. Schedules and coordinates All Staff and other departmental/employee meetings.
  4. Assures that revision of administrative policies and procedures occur according to designated schedule; maintains updated an archived policies and procedures for the purposes of retention and distribution on the shared drive.
  5. Creates and maintains accurate administrative files, databases, and other documents as necessary
  6. Provides consistent communication to the Executive Director and/or the Finance Director to ensure that information and materials are provided to complete task and to give clear updates on assignments (both pending and completed).
  7. Maintains confidentiality with departmental, employee and patient information.
  8. Performs support duties for administrative office including screening and distributing incoming and outgoing mail and faxes, making copies, maintaining an inventory of supplies and forms and ordering supplies as needed.
  9. Responsible for performing other duties as assigned.
Required Skills or Abilities
  • Ability to strongly embrace and personify the mission of the CHCGD
  • Excellent customer relations skills
  • Ability to organize and prioritize work appropriately
  • Ability to deal with highly confidential information.
  • Clerical skills acquired either through experience or through academic training
  • Requires experience and demonstrated abilities for working in a multi-cultural, fast-paced setting
  • Ability to collaborate and interact with a diverse group of health care professionals
  • Must be able to assume responsibility without direct supervision
  • Maintains professional appearance and demeanor.
Required Knowledge, Experience or Licensure/Registration
  • Associate’s Degree and one (1) or more years performing office related duties.
  • Proficient in MS Office applications, including Word, Power Point and Excel

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