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Executive Assistant, Teaching and Learning

4 months ago

Lansing, United States Thornton Fractional Township High School District 215 Full time
Position Type:
Secretarial/Clerical/Secretary (12-Month)

Date Posted:
5/9/2024

Location:
T. F. Administrative Center
(High-Needs School)

Date Available:
Pending Board Approval

Closing Date:
Open until filled
Job/FLSA Status: Full-Time, Non-Exempt

Reports to: Assistant Superintendent of Teaching & Learning

Position summary: Provide clerical services to the Assistant Superintendent of Teaching & Learning and the Director of Teaching & Learning

Position responsibilities:
  • Create and maintain files for Teaching & Learning department
  • Compile data and prepare reports for the Illinois State Board of Education (ISBE) in IWAS, including Title I Comparability and ESEA performance report
  • Compile data and prepare Federal reports, including Civil Rights Data Collection
  • Compile data reports from the District's Student Information System
  • Account management, including monitoring, ordering, receipting, requisitions, reconciliation, processing purchase orders, inventory, payroll processing, and reporting
  • Prepare agendas, school calendars, correspondence, brochures, and PowerPoint presentations
  • Answers communications from staff, applicants, and parents (e-mails, phone calls, letters)
  • Coordinates food preparation and delivery or pickup for meetings
  • Schedules meetings
  • Assist with professional development: scheduling, registration, communicating, and payroll processing
  • Maintain inventory for resources and items purchased with grant monies
  • Assist with grant management
  • Maintain financial records, create spreadsheets, and assist with budgeting
  • Assist with organizing, developing required paperwork and maintaining Continuing Professional Development Unit (CPDU) records
  • Assist with summer school/program registration, communication, and scheduling
  • Compile information and assist with compliance monitoring visits
  • Other duties as assigned and approved by Teaching and Learning administrators
  • Work with vendors to solidify and manage quotes and contracts
  • Assists Technology department and Business Office with scheduling, documentation, and additional tasks as assigned
  • Provide clerical services to the Superintendent and Board of Education when needed
  • Other duties as assigned

Essential skills and experience:
  • High School diploma or equivalent
  • Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Publisher
  • Working knowledge of Google Workspace
  • Knowledge of basic office procedures and operation of office machines/equipment
  • Strong communication and interpersonal skills
  • Detail-oriented
  • Ability to prioritize
  • Ability to maintain good attendance
  • Ability to manage finances
  • Working knowledge of grants and state reporting
  • Strong organizational skills

Valued but not required skills and experience:
  • Experience working in a high school setting
  • 3-5 years of secretarial or clerical experience
  • Associate's degree or higher preferred
  • Bilingual (English-Spanish) preferred

Reporting to this position: N/A

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work environment: The noise level in the work environment is usually minimal.

Terms of Employment:
  • Full-time, 12-month work year;
  • Illinois Municipal Retirement Fund (IMRF) position;
  • Starting salary between $45,000 and $50,000;
  • Generous fringe benefits as provided by the current Work Rules & Regulations for Administrative Support Staff;
  • Annual performance evaluation based on Board of Education policy and the Work Rules & Regulations for Administrative Support Staff;
  • Paid 30-minute lunch and two paid 15-minute breaks;
  • Sick, personal, and vacation days;
  • 15+ paid holidays.

Application Procedure: Apply online.