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Administrative Assistant

1 month ago

Jacksonville, United States Boutique Recruiting Full time
A premier multi-family builder in Jacksonville, FL, that specializes in ground-up construction is on the lookout for a dynamic Administrative Assistant to join their vibrant team. This exciting role offers the opportunity to collaborate closely with the project management team, organize crucial documents, schedule key meetings, and facilitate seamless communication among team members. The ideal candidate has prior experience with the construction industry, a keen eye for detail, and the ability to excel in a fast-paced, high-energy environment. If you're ready to make a significant impact and grow with a forward-thinking company, this is the perfect opportunity for you

Administrative Assistant Requirements:
  • 1 -2 years of experience in a similar administrative role
  • Experience within the construction is a plus
  • Thorough attention to detail and accuracy
  • Excellent communication skills, both verbal and written
  • Basic knowledge of construction processes or willingness to learn quickly
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Experience with project management tools (Procure, PlanGrid, or Bluebeam) is a plus
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
  • Problem-solving skills and ability to address minor issues independently
  • Team player attitude and willingness to collaborate with others
  • Eagerness to learn, ask questions, and develop within the construction administration field
  • Ability to work 100% onsite at their office in Jacksonville, FL

Administrative Assistant Responsibilities:
  • Organize and file important documents such as contracts, permits, and project plans
  • Schedule meetings, take notes, and distribute information to the team
  • Support communication among contractors, managers, and other stakeholders
  • Assist with preparing and reviewing contracts and tracking changes
  • Monitor project budgets and ensure spending stays within limits
  • Track project schedules and ensure deadlines are met
  • Assist with quality checks to ensure project requirements are met
  • Plan and track site visits and document progress
  • Write progress updates and create regular project reports
  • Review and process invoices for contractors and suppliers
  • Assist with applying for and tracking permits
  • Maintain organized and up-to-date project files
  • Track and document any changes in the project
  • Coordinate with subcontractors to ensure they understand their tasks and follow up on their progress
  • Assist with any other miscellaneous tasks that ensure everything runs smoothly and stays on track

Administrative Assistant Benefits:
  • Two weeks of PTO; accrued annually
  • Holiday Closure: office closure from Christmas to New Years
  • 100% Medical coverage; multiple plan options available, including HSA, PPO, and HMO
  • 401(k) Plan: 100% match on the first 3% of contributions
  • 8-9 paid holidays per year, with potential additional days
  • Performance-based bonus around the holidays
  • Long-term stability in a collaborative work environment

Apply Now if you are looking to kickstart your career with a fantastic company and immense room to grow