Executive Assistant

2 weeks ago

Helena, United States State of Montana Full time

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

What is this career opportunity?

We are seeking a high-potential individual who wants to join the Director's Office of the Department of Administration and be part of a dynamic leadership team.

What exactly do we do? The department serves state government by providing services to other state agencies in the areas of accounting, human resources, contracting, construction, facilities management, information technology, and insurance. We have recently added new services that include data management and modernization strategies, a centralized office to manage and respond to public information requests, and we expect to deploy more than $600 million in federal grants to expand broadband internet service to the citizens of Montana through our ConnectMT program. Learn more about us by visiting our website doa.mt.gov.

This position reports to the Director of the department providing support functions such as: calendaring, materials preparation, email management, correspondence preparation, and maintaining websites. This position also directly supports boards and committees associated with department functions such as the Capitol Complex Advisory Committee and Burial Preservation Board. While you would be responsible for a variety of administrative duties, you would have the opportunity to work on special projects in support of the department's mission.

THIS IS A FULL-TIME, IN-OFFICE POSITION to ensure occasional walk-in parties, seeking to meet with department leadership, can be assisted.

What are we looking for?

Education and Experience:

* College coursework emphasizing business subjects, writing, or related studies; and substantive experience with office and administrative support.
* Alternate combinations of education and experience will be considered on a case-by-case basis.

Competencies:

* Effective communication skills, both verbal and written. Ability to interact with employees, managers, and others in both positive and challenging situations.
* Proficient in using Adobe and Microsoft Office software suite with advanced skills in Word and Outlook. Ability to learn software programs and perform updates to websites and social media sites.
* Effective proofreading, formatting, and editing skills.
* Demonstrated ability to maintain confidentiality, as this position has frequent contact and access to confidential information.
* Ability to build effective working relationships with agency staff, Governor's Office staff, other agency staff, vendors, and others.
* Demonstrated accuracy and thoroughness to ensure quality work output.
* Able to adapt to changes in the work environment; management of competing priorities; and capacity to deal with frequent change, delays, or unexpected events.
* Appropriate identification and resolution of problems within areas of responsibility.
* Knowledge of administrative and clerical procedures such as file and record management, taking meeting minutes, and other office procedures.

Preferred:

* Notary Public certification or willingness to obtain this certification.
* Familiarity of the structure and operation of state government and the legislative process.

Does this sound like you?

Please tell us how and why by submitting your resume, cover letter, and three business references. In your cover letter, please discuss how your knowledge and experience would make you a successful candidate for this position.

What can you expect from us in return for your work with our agency?

Ø Look here to see the additional benefits They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more…

Ø Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

Other important information to be aware of.

* This position requires the successful completion of a criminal background check.
* Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

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