Supervisory Health System Specialist

4 weeks ago

Helena, United States Veterans Health Administration Full time

Summary

This position is located within the Ambulatory Care Service Line of the Montana VA Health Care System and is responsible for coordinating the administrative functions and providing administrative and managerial support to all professional programs under the supervision of the Associate Chief of Staff in execution of assigned tasks.

Duties

Duties include, but are not limited to: Reviews all actions and requests received by the Associate Chief of Staff from clinical and administrative services or from external entities (., VA Central Office, VISN, Congressional Offices, . Identifies alternative programs and plans, providing staff assistance and participating in the discussions leading the formulation of Ambulatory Care strategic plans and programs. Obtains and consolidates planning information from subordinate units; assists in compiling information to be presented to the Chief of Staff or Executive Leadership at facility to be used in the planning, development, and operation of programs. Provides technical expertise in the field of health care planning and comprehensive advice and assistance to the superiors regarding possible need for revision of regulations and policies governing planning activities. Consolidates and prepares planning documents for submission; provides technical expertise in the field of healthcare planning and comprehensive advice; and assistance to superiors regarding possible need for revision of regulations and policies governing planning activities; assesses priorities to best meet healthcare delivery needs. Maintains a complete source of comprehensive manpower, space, and equipment data to support efforts to establish, review or modify resource requirements. Reviews equipment requests, makes recommendation on priority of requests, and ensures that the requests are submitted with appropriate justification. Analyzes the necessary human resources, equipment, and space to effectively support the mission of individual organizational units. Complies with all directives and special requirements in preparing annual and cyclic budget documents; monitors annual execution and recommends adjustments or reallocation of resources; evaluates and recommends staffing needs. Develops, evaluates, and adjusts organization structure for and management systems to accomplish the overall Service mission. Uses databases available at the local, VISN and national levels (., Pharmacy Benefits Management package (PBM}, VHA Support Service Center (VSSC), Clinical Patient Record System (CPRS), VISTA and clinical databases) used throughout the hospital and Service to track section-specific issues including (but not limited to) physician and clinic workload, performance measures, infections, procedure numbers and complications. Collects and analyzes data as defined by leadership and distributes at least quarterly to Service leadership, Section Chiefs and upon request to hospital or VISN leadership. Provides supervision to subordinate staff; assigns work and provides technical and policy direction to their efforts. Performs analysis of all areas of management, including planning, organizing, implementing, coordination, controlling, evaluating, educating and improving medical, administrative and support operations of the healthcare system geared to the successful accomplishment of the VA mission. Resolves staff complaints concerning working conditions and related matters, and provides referral services, if necessary, to employees who develop personal problems that interfere with effective performance or undermine work group cohesiveness. Exercises human resources liaison responsibility by initiating recruitment activities, interviewing and selecting employees, complying with EEO objectives; planning and assigning work and maintaining accurate and current position descriptions. Sets priorities and establishes schedules; evaluates performance, recommends promotions and awards; approves requests for leave; identifies training needs; keeps employees informed; provides counsel; and recommends disciplinary action as required. Act as administrative liaison for nine sections/programs under the purview of Ambulatory Care advising in personal matters including; discipline, rewards, recognition, reassignment, staff adjustments, and realignment, labor/ management relationships, affirmative employment, alternative dispute resolutions and grievances. Work Schedule: Monday-Friday, 8:00am-4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for ad hoc telework, based on the needs of the agency. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Health System Specialist / PD133770
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not Required

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