Office Coordinator

3 weeks ago

Mount Laurel, United States Ocwen Financial Corporation Full time

Ocwen is seeking a proactive and dedicated Facilities & People Coordinator to serve as the cornerstone of our Mount Laurel office's daily operations and HR activities. This role is designed for a solution-oriented individual passionate about crafting exceptional office environments and enriching employee experiences. The ideal candidate will play a pivotal role in supporting the Mount Laurel facility, facilitating HR processes, and contributing to a broader scope of employee engagement initiatives. This opportunity offers room for growth in people management skills and involvement in various aspects of the organizational culture. Join us to make a meaningful impact on our team's satisfaction and productivity

Job Functions and Responsibilities:

* Facilities Management:
* Conduct daily inspections to identify maintenance needs, initiating needed repair/ maintenance actions.
* Serve as the point of contact for facility-related matters, coordinating repairs, maintenance, and security operations.
* Manage inventory and restocking of office supplies, including kitchen essentials.
* Assist in planning and executing corporate events and meetings, collaborating with executive administration to allocate spaces efficiently.
* Participate in the Fire Life Safety Program, aiding in emergency preparedness, including fire drill organization and safety training.
* Coordinate with IT to ensure that all technological needs of the office and its employees are met, including equipment provisioning and troubleshooting support.
* Lead sustainability efforts within the office, such as recycling programs and energy-saving practices.
* Implement workplace strategies that promote productivity, such as ergonomic assessments and space optimization, and survey employees to identify areas for improvement in the office environment.


* People Coordination:
* Support HR initiatives, collaborating with the HR Business Partner team on communication, change management, and employee lifecycle events.
* Adminster unemployment claims, leave of absence, and employee offboarding, ensuring compliance with relevant laws and regulations.
* Facilitate time keeping audits and escalations for business supported to ensure employees are paid correctly, and communicate related processes and policies to . employees and leaders to ensure compliance and accuracy
* Act as a liaison for HR inquiries, escalating complex issues to the appropriate teams and assisting in the resolution process.
* Identify training needs and facilitate development sessions aimed at enhancing team skills and knowledge.
* Organize team-building activities and initiatives to foster a positive and collaborative workplace culture.



Qualifications:

* Educational Background:
* High school diploma, GED or Military equivalent required
* Preferred: Associates or Bachelor's degree or some college coursework in business administration, human resources, facilities management, or a related field.


* Professional Experience:
* Proven experience in office management, facilities coordination, or HR support roles.
* Demonstrated ability in managing vendor relationships, office maintenance, and security coordination.
* Experience in handling HR administrative tasks such as unemployment claims, leave of absence administration, and employee offboarding processes.
* Previous involvement in organizing corporate events and managing office supplies is a plus.



Required Skills:

* Interpersonal and Communication Skills:
* Excellent verbal and written communication skills to effectively liaise with employees, clients, landlords, and vendors.
* Ability to manage and maintain confidential information.
* Strong interpersonal skills to build and maintain positive relationships within and outside the organization.


* Organizational and Problem-Solving Skills:
* Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently.
* Strong problem-solving skills, with a proactive approach to identifying and resolving issues promptly.


* Attention to Detail:
* High level of accuracy and attention to detail in all aspects of work, from facility management to HR tasks.


* Self-Directed and Motivated:
* Self-starter with the ability to work independently and initiate actions without needing detailed direction.


* HR and Administrative Knowledge:
* Basic understanding of HR processes, labor laws, and regulations (e.g., EEO, ADA).
* Familiarity with offboarding processes, leave of absence management, and unemployment claims handling.


* Technical Proficiency:
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
* Ability to learn and adapt to new software and technology tools used in office and HR management.


* Adaptability and Continuous Learning:
* Openness to continuous learning and ability to adapt to changing processes and policies within the organization.



Training / Licensing Requirements:

* Must pass the Company's Background Screening process prior to beginning employment. Additionally, as a condition of employment, you may be required to pass client-specific background check requirements or Federal/State licensing requirements, if applicable.

#Ocwen

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