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Executive Administrator

3 months ago

Vienna, United States Tential Full time
Executive Administrator

Our Fortune 100 Credit Union client is looking for an Executive Administrator to join their team on a HYBRID schedule (2 days onsite/week) in Vienna, VA.

Hybrid Days in-office requirement: 2x a week or 8x a month
Hours: Monday - Friday, 8:00 AM - 4:30 PM
Location: Vienna, VA

Description
To provide high level administrative support to an Executive Leader. Perform research and analysis relating to processes, operations, and issues in the Department. Assist in evaluating and conducting the activities of the Department by analyzing work processes, production statistics, and other operational activities. Produce reports, statistics, and analyses, on Department operational activities. Provide leadership and guidance to lower-level related staff.

Responsibilities
  • Act as primary point-of-contact and gatekeeper for the Executive Leader regarding divisional, cross-organizational, and external events, projects, and activities
  • Coordinate and maintain the Leader's calendar, schedule, meetings, conferences, and speeches/presentations; arrange travel plans and accommodations
  • Research and prepare ad hoc or standing reports, analyses, summaries, charts, graphs, letters, and memoranda
  • Oversee and prepare executive summaries, letters, board reports, monthly/quarterly briefs, and various ad hoc communications for EVP and senior leadership
  • Review, proof, and edit departmental correspondence/media releases for content, completeness, data integrity and accuracy
  • Coordinate department interactions with Navy Federal Front Office
  • Assist Executive Leader with the communications and engagement activities to ensure staff members understand the vision, direction, and priorities of the department
  • Review the effectiveness and efficiency of departmental operations, business practices, trends, and issues relating to department functions and practices
  • Identify, analyze, develop, and recommend new concepts, changes, and enhancements to improve the quality of operational processes, procedures, and technical support, coordinate implementation with appropriate personnel
  • Lead or participate on project teams, and/or study groups, tasked with implementing new services, producing events, improving processes, or addressing other significant issues
  • Coordinate and oversee special functions/events for the Executive Leader, other senior management, and visitors by interacting with internal and external service providers/vendors
  • Coordinate and/or assist with activities supporting Navy Federal's community outreach responsibilities
  • Act as liaison to other senior management, Navy Federal staff, financial industry officials and organizations to ensure department executive is prepared for board/committee meetings
  • Maintain and reconcile department business accounts, ledgers, and expenses
  • Coordinate with and provide guidance to department Staff Assistants and other support staff
  • Partner with other business units and vendors to improve procedures, resolve problems, and implement initiatives; presents conclusions and recommendations to management
  • Prepare and coordinate activities related to the completion and submission of the Annual Financial Plan
  • Perform other duties as assigned
Top 3 Required Skills:
  • Meticulous attention to detail
  • Risk Management
  • Microsoft Office Suite proficiency

Top Desired Skill:
  • Audit Background

Qualifications
  • Must be able to work a W2 Contract. We can NOT do c2c arrangements.
  • Candidate must be legally authorized to work in the United States without a sponsoring employer indefinitely. * We will only accept the following: US Citizens, Green Card Holders, TN Visa, Green Card EAD's. *
  • Significant experience handling highly confidential and sensitive situation
  • Significant experience in managing multiple priorities independently and/or in a team environment to achieve goals
  • Significant experience in guiding and mentoring others
  • Advanced skill exercising initiative and using good judgment to make sound decisions
  • Advanced research, analytical, and problem-solving skills
  • Advanced copywriting, editing and proofreading skills
  • Advanced skill interacting with staff, management, vendors, and members diplomatically and tactfully
  • Advanced skill building effective relationships through rapport, trust, diplomacy, and tact
  • Advanced organizational, planning and time management skills
  • Advanced verbal and written communication skills
  • Advanced database and presentation software skills
  • Advanced word processing and spreadsheet software skills
  • Desired- Significant experience working in administrative and executive support
  • Desired - Significant experience working in a credit union environment

#LI-SM6
#LI-Hybrid
#DICE

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