Executive Assistant
2 weeks ago
Department: Administration
Position reports to: CEO
Status: Salaried/Exempt
Position Summary:
This individual will report directly to the CEO and administrative support to the Board of Directors. Provide administrative and business operations support which includes but is not limited to scheduling, typing, answering phones, copying and other business processes such as: policies and procedures (including handling sensitive and confidential information). From time to time, they may be requested to assist managers on a specific project.
Responsibilities:
- Assist the Chief Executive Officer in the timely management of all written, telephone, e-mail, and voicemail communication with a variety of constituents.
- Compose letters, memos and statements that are representative of CMOAR's, plans, and policies, tracking responses and following up when necessary.
- Be responsible for heavy calendar management, requiring interaction with both internal and external constituents, including staff, volunteers, other social service providers, donors, government officials, and members of the Board of Directors.
- Monitor CEO's electronic and "snail" mail and prioritize for his review and follow-up on them when directed.
- Assist CEO with development of materials for presentations.
- Organize and attend all meetings of the Board of Directors and the Executive Staff, take notes, minutes, and assist with presentation of materials.
- Oversees development of Board packets for a variety of Board meetings.
- Establish and maintain productive appropriately professional relationships with internal and external constituents with whom the CEO has contact.
- Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings.
- Maintain file of all grants and grant applications, programmatic contracts, etc.
- Make telephone contact with outside parties as requested by supervisor.
- Performs customer service functions by answering employee requests and questions.
- Other related projects assigned duties by CEO.
Qualifications/Requirements:
- A bachelor's degree in Business, Human Resources and/or a related field. Minimum of two years in an administrative role; verifiable work experience may be substituted for college level education.
- 3 - 5 years of significant assistant experience supporting Executive capacities.
- Ability and willingness to work evenings and/or weekends, and if necessary be flexible with hours.
- Proficiency in Microsoft Office, Word & Excel a must
- Bilingual (English/Spanish) required; excellent writing skills
- Excellent organization skills for self and others
- Must have the ability to organize and manage multiple priorities and projects. Exceptional organizational skills.
- Great interpersonal skills; pleasant and professional telephone manners and voice
- Ability to handle and maintain confidential issues
- Must be detail-oriented and possess excellent problem-solving skills.
- Must be able to work independently with minimal supervision.
- Must have access to reliable personal transportation, current valid driver's license and good driving record.
- Experience working with board members, committees, staff, and volunteers; ability to interact comfortably with diverse populations.
-
Executive Assistant
1 month ago
Los Angeles, United States Regal Executive Search Full timeExecutive Assistant Exciting opportunity to be an Executive Assistant - Senior Executive Assistant to a founding member of a Law Firm specializing in entertainment law. The Law Firm is well known and established in the area and the successful candidate will be both a professional and administrative assistant. Duties: Calendar management -...
-
Executive Assistant
2 weeks ago
Los Angeles, United States Regal Executive Search, LLC Full timeCalendar management - setting calls/meetings/lunches/drinks/dinners Rolling calls and keeping a diligent, organized phone sheet, as well as updating contacts as needed Taking notes on calls to memorialize proposals, counter proposals, deal terms, off Executive Assistant, Assistant, Executive, Staffing, Business Services
-
Executive Assistant
2 weeks ago
Los Angeles, United States Randstad North America, Inc. Full timeRandstad is seeking for[ "Randstad is seeking for an Administrative/ Executive Assistant to support the SVP wiht administrative functions and special projects. The ideal candidate must have the following responsibilities:. Provides administrati Executive Assistant, Executive, Microsoft, Assistant, Business Services, Staffing
-
Executive Assistant
2 weeks ago
Los Angeles, United States Ultimate Staffing Services Full timeManage executive calendars, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize incoming communications, including emails, phone calls, and mail. Prepare and edit correspondence, presentations, reports, and o Executive Assistant, Executive, Assistant, Business Services, Staffing
-
Executive Assistant
1 day ago
Los Angeles, United States Avispa Technology Full timeJob DescriptionJob DescriptionExecutive Assistant VIAJP00000977 A leading digital streaming network is seeking an Executive Assistant. The successful candidate will support an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime...
-
Executive Assistant
2 days ago
Los Angeles, United States Avispa Technology Full timeJob DescriptionJob DescriptionExecutive Assistant VIAJP00000977 A leading digital streaming network is seeking an Executive Assistant. The successful candidate will support an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime...
-
Executive Assistant
7 days ago
Los Angeles, United States Russell Tobin Full timeRussell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...
-
Executive Assistant
7 days ago
Los Angeles, United States Russell Tobin Full timeRussell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...
-
Executive Assistant
7 days ago
Los Angeles, United States Russell Tobin Full timeRussell Tobin is hiring an Executive Assistant to support C-level executives in a respectable company in the Financial Industry!Pay rate: $30.00/hourLocation: Los Angeles, CAContract 6+ monthsThe ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to...
-
Executive Assistant
5 days ago
Los Angeles, United States Los Angeles Homeless Services Authority Full timeThe Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a...
-
Executive Assistant
2 weeks ago
Los Angeles, United States FOOD CASTLE, INC. Full timeCompany DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...
-
Executive Assistant
2 weeks ago
Los Angeles, United States FOOD CASTLE, INC. Full timeCompany DescriptionOur company has multiple verticals in which it operates actively in. Primary activity in Food/beverage and Media Entertainment industries.Role DescriptionThis is a full-time on-site and remote role for an Executive Assistant at Levy Ventures in Los Angeles, CA. The Executive Assistant will be responsible for providing administrative to the...
-
Executive Assistant
2 weeks ago
Los Angeles, United States University of Southern California Full timeThe USC Mark and Mary Stevens Neuroimaging and Informatics Institute and Laboratory of Neuro Imaging (INI, are world leaders in the development of advanced computational and scientific approaches for the comprehensive mapping of brain structure and Executive Assistant, Executive, Director, Operations, Assistant, Neuro, Business Services
-
Executive Assistant
1 week ago
Los Angeles, United States Marsh & McLennan Companies, Inc. Full timeUnder the direction of the Managing Director, provide administrative, coordination and project support to the Managing Director. Essential Duties & Responsibilities. Serve as primary contact with colleagues and other departments regarding events, p Executive Assistant, Executive, Department Manager, Assistant, Operations, Business Services
-
Executive Assistant
4 weeks ago
Los Angeles, United States Southern California Management Company Full timeJob DescriptionJob DescriptionExciting and busy entrepreneurial environment seeking an experienced top-level administrative professional to join the team in the capacity of Executive Assistant. In this role, this position will be responsible for assisting members of the executive team with both personal and executive assistant needs.Your Qualifications:·...
-
Executive Assistant
2 weeks ago
Los Angeles, United States Faith in Action - PICO National Network Full timeOrganization: We believe a better LA County--a better world--is possible. LA Voice is a multi-racial, multi-faith organization of 70 faith and spiritual communities that represent more than 50,000 families in Los Angeles County. (See our website Our Executive Assistant, Executive, Chief Operating Officer, Director, Assistant, Administrative, Business...
-
Executive Assistant
4 weeks ago
Los Angeles, United States eSystems Inc. Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and self-motivated individual to join our team as a Remote Executive Assistant. In this role, you will provide administrative support to our executives and help manage their busy schedules in a remote work environment. This is an excellent opportunity for someone who thrives in a fast-paced...
-
Executive Assistant
4 days ago
Los Angeles, United States Weingart Center Association Full time**JOB SUMMARY**: Reporting directly to the CEO & COO, under the supervision of the CEO & COO, the Executive Assistant (EA) provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The...
-
Executive Assistant
2 weeks ago
Los Angeles, United States Russell Tobin Full timeJob title: Executive AssistantLocation: Los Angeles, CA 90067Duration: 6 months contract Pay range: $28/hour to $30/hour Job Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level...
-
Executive Assistant
2 weeks ago
Los Angeles, United States Russell Tobin Full timeJob title: Executive AssistantLocation: Los Angeles, CA 90067Duration: 6 months contract Pay range: $28/hour to $30/hour Job Description:The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level...
