Executive Assistant

3 weeks ago

Los Angeles, United States Los Angeles Homeless Services Authority Full time

The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.

Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $800 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.

Under the direction of Executive Management, the Executive Assistant is responsible for assisting their assigned Executives and the Executive Support Services Unit in the smooth operations of the Executive Department by providing excellent administrative support to the CEO, C-Suite Executives, LAHSA Commission and Committees, and other special projects and requests as required. Key responsibilities include scheduling for assigned executives, coordinating internal and external meetings, preparing and editing correspondence, managing the executive office files and retrieval system, and working directly with the executive and senior leadership team to follow up and track project progress. The Executive Assistant is responsible for effectively managing the calendar of assigned Executives, processing all correspondence to or from the Executives as well as opening and prioritizing all incoming information. They will also maintain records of all documentation, file materials, manage data entry and manage databases and other relevant data information related to the activities of LAHSA Executives.

**Essential Job Functions**:

- Provides confidential administrative support to LAHSA Executives
- Calendars, tracks and coordinates meetings and manages Executive schedules
- Maintains Executive records and files
- Prepares correspondence and meeting agendas
- Organizes meetings and helps with conferences
- Coordinates weekly management meeting, and individual meetings with Directors and Managers
- Assists Executives' in maintaining regular communications with Commissioners
- Records and transcribes minutes for meetings, as requested
- Prepares meeting room, audio/visual equipment and materials
- Arranges business travel and prepares expense reports
- Other duties and projects as assigned by the Executive Department

**Knowledge, Skills & Abilities**:

- Advanced abilities with Outlook, Microsoft Word, Excel and other computer systems.
- Excellent organization, analytical written and oral communication skills
- Strong time management skills and the ability to multi-task and prioritize in a fast-paced environment, while exercising sound judgment.
- A critical thinker, with a high level of initiation, motivation and enthusiasm.
- Must be a confident self-starter who can develop effective business relationships, both internally & externally.
- Demonstrate a sense of urgency, responsiveness, and attention to detail.
- Provide confidential administrative support to assigned Executives.

**Training & Experience**:

- Proven professional experience and educational background.

**Schedule**
- ** The **Chief Executive Officer** or designee may change the schedule of positions between remote, hybrid and onsite, as necessary to accomplish LAHSA's business needs.**

We want to support all staff in reaching their personal and professional goals. Working for LAHSA has many benefits. Join our LAHSA team
**Medical Insurance**
LAHSA pays a portion of the premiums for medical for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Medical plans are administered through ADP Workforce. The following are enrollment options:
**Medical**
HMO/PPO**:Kaiser Permanente, Aetna**

**Dental Insurance**
LAHSA pays a portion of the premiums for selected dental benefits for all full-time employees and their dependents. Employees are responsible for the difference in the premiums through automatic bi-monthly payroll deductions.
Dental plans are administered through ADP Workforce. The following are enrollment options:
**Dental**
HMO/PPO**:Guardian Dental**

**VSP Vision Plan**
LAHSA offers this voluntary comprehensive vision plan to all full-time employees through ADP Workforce. It includes yearly comprehensive exams, lenses, frames and contact lenses. All premiums are pre-taxed and paid 100% by the employee through automatic bi-monthly payroll deductions.
**AFLAC Supplemental Insurance**
LAHSA offers this voluntary supplemental in

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