Executive Assistant

3 weeks ago

Los Angeles, United States Weingart Center Association Full time

**JOB SUMMARY**:
Reporting directly to the CEO & COO, under the supervision of the CEO & COO, the Executive Assistant (EA) provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. It also requires tact, judgment, and highly developed sense of responsibility. The EA handles details of an extremely confidential nature; has demonstrated knowledge of corporate operations, policy, and personnel. Will exercise considerable discretion and finesse in dealing with personal contacts.

**ESSENTIAL FUNCTIONS INCLUDE**, but are not limited to following:

- Plans, coordinates, and ensures the CEO's & COO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's & COO's time and office.
- Organize monthly, quarterly, and annual Board meetings; prepare WCA Board mailings
- Prepares WCA Board and Committee Meeting Minutes
- Maintain and keep confidential all proprietary information related to the Office of the President, Board of Directors and Trustees, and Weingart management team
- Assist in all matters pertaining to management and government relations.
- Arrange meetings, travel, executive tours, and special activities for the President.
- Maintain all executive office reports, master calendar, files, and scheduled projects.
- Communicates directly, and on behalf of the COO and CEO, with Board members, donors, leadership team, organization staff, and others.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO's & COO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership and management staff.
- Plans, directs, manages, and assists with special projects as assigned.
- Work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.
- Reports to work as scheduled.
- And other duties as required.'
- 'Benefit Conditions:

- **Waiting period may applyCOVID-19 Precaution(s)**:

- **Remote interview process**
- Personal protective equipment provided or required
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place

This Job Is:
Work Remotely
- No

Pay: $21.63 - $26.44 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Associate (required)

**Experience**:

- Assisting C-Level Execs: 5 years (preferred)
- Administrative experience: 5 years (required)

License/Certification:

- Driver's License (preferred)

Work Location: In person

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