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Program Coordinator- Department of Neurology- Days

4 months ago

Richmond, United States Virginia Commonwealth University Health System Full time

The Program Coordinator provide administrative and secretarial support based on applicable policies, rules and procedures.

The Program Coordinator will support to 2-3 divisions within the Department of Neurology, including clinical, administrative, fiscal, research, and academic duties. Under the direction of the Division Supervisor and/or Neurology Leadership, responsibilities include but are not limited to :

* Oversight and management of administrative calendars for division faculty and APPs

o Scheduling, attending, and taking minutes for meetings

o Submitting faculty and APP leave requests

* Collating and processing reimbursements (eg travel, recruitment)
* Drafting faculty recruitment itineraries, and hosting on-site and virtual recruitment visits
* Submitting requests to revise leadership-approved Neurology clinical schedules
* Purchasing Division office supplies
* Department and Division project assistance

This position requires a high degree of professionalism and diplomacy as the initial administrative contact for the divisions, as well as flexibility to pivot due to a high paced work environment with competing priorities. Initiative, accountability, collaboration, and dependability are essential to the success of this position.

Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of four (4) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Five (5) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Associate Degree in Business, Accounting, or related field from an accredited program Independent action(s) required: Project management and communication with a variety of individuals/entities and decision making. Supervisory responsibilities (if applicable): N/A Additional position requirements: N/A Age Specific groups served: All Physical Requirements (includes use of assistance devices as appropriate): Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive), Other: high volume computer, telephone, and paperwork Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent, change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.