Executive Assistant

4 weeks ago

Brentwood, United States LifePoint Hospitals Full time

Executive Assistant

Who we are:

At Lifepoint Health, we provide quality healthcare to rural communities. As a valued member of our team, you will be an integral part of a group working together to elevate Lifepoint's healthcare delivery network. Our network includes 60+ community hospitals, 60+ rehabilitation/behavioral health hospitals, and 250 additional sites of care across the United States. As an organization, we are dedicated to serving communities nationwide by providing exceptional care. We believe in the power of our talented teams and strive to create environments where employees find purpose and fulfillment.

What you'll do:

As an Executive Assistant, you will be providing high-level administrative support to Company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Responsibilities:

* Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
* Provide administrative support to one or more executives, often collaborating closely with their respective administrative support.
* Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
* Plan, host, and facilitate activities such as cross-team meetings, social gatherings, and conferences.
* Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
* Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
* Copy, scan, file, and track a variety of business documents and conduct research on specialized topics as required.
* Manage confidential business matter and communications.
* Participate in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executives be more productive, and reprioritize projects in the queue.
* Make travel arrangements and reservations for leadership and/or senior managers.
* Prioritize mail and respond to correspondence as appropriate, addressing more complex and/or urgent correspondence to leadership, gathering any additional information needed to respond.
* Compose and type regular correspondence to include but not limited to invitations and informative material.
* Serve as point of contact between executive leadership and employees or other stakeholders.
* Create and prepare reports, presentations, documents, etc. based on general instructions and maintain relevant databases and related records.
* Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
* Provide statistical and budget reports to leadership as needed or requested.
* Attend various executive meetings to keep pulse on business and help "connect dots" between others in the Company.
* Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.
* Develop, implement, and improve office policies and procedures.
* Manage various administrative or departmental projects, participate in gathering research and generate reports as needed, and notify project participants on timelines and completion dates.
* Performs other duties as assigned.
* Regular and reliable attendance.

What you'll need:

EDUCATION:

High School Diploma or GED equivalent; Associate's Degree preferred.

EXPERIENCE:

* Minimum 7 years administrative experience.

Why choose us:

As a team member of the Health Support Center, our goal is to support those that are in our facilities who are interfacing and providing care to our patients and community members. Our focus is to attract, retain, and empower a diverse and determined workforce. Our mission statement is at the heart of who we are and what we do: "Making Communities Healthier." In this shared mission, we believe that our collective efforts will shape a healthier future for the communities we serve.

Benefits: We offer an excellent total compensation package, including a competitive salary and benefits. Some of our benefits include 401k, flexible PTO, generous Employee illness benefit (EIB), medical, dental, vision, tuition reimbursement, and an Employee Assistance Program. We believe that happy, healthy people have a passionate engagement with life and work and have designed our package to enhance your wellbeing.

Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran

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