Executive Scheduling Assistant to the President
3 weeks ago
Tear Jones
Category
Confidential (OPEIU)
Description
Job Title: Executive Scheduling Assistant to the President
Posting Number: COPU-30-54-0823-V
Department: Office of the President
Annual Salary: $76,927
The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission and we strongly encourage applications from under-represented communities of workers.
Position Summary: Under the supervision of the deputy manager and the assistant to the president, organizational management of the president's office, the incumbent serves as confidential administrative assistant to the president. Duties include, but are not limited to coordinating the details of the president's schedule and ensuring appropriate briefing materials are compiled.
Position Responsibilities:
- Manages the president's calendar; coordinates logistics for call and meeting requests and ensures schedules are accurately updated; determines and prioritizes urgency of requests; resolves meeting conflicts and adjusts schedules accordingly.
- Maintains an organized and accurate list of incoming and pending call and meeting requests; keeps the president informed of appointments and deadlines; regularly reviews call and meeting requests with the president and executive manager to appropriately prioritize scheduling.
- Works closely with staff to ensure talking points and/or briefing materials are prepared for the president's calls and meetings; arranges pre-meeting discussions as needed.
- Alerts appropriate staff of upcoming engagements and coordinates staff coverage for calls and meetings.
- Collects and organizes all briefing notes and materials in a manner that allows efficient execution of the day's schedule.
- Arranges ground and air transportation and hotel accommodations.
- Maintains comprehensive and accurate files and meeting folders.
- Answers and screens incoming phone calls and places calls for the president.
- Performs other duties as assigned.
Knowledge, Skills and Abilities:
- Successful candidate should have strong knowledge of AFT programs, policies, structure and personnel and a willingness to quickly learn the priorities and needs of the president.
- Must have excellent verbal and written communication skills.
- Must exhibit outstanding interpersonal skills, including the ability to maintain a poised, professional demeanor when navigating difficult situations.
- Candidate must demonstrate keen attention to detail and have exceptional organizational skills, including the ability to manage multiple tasks, prioritize competing demands and accommodate frequent changes.
- Must have the ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Successful candidate must have proven ability to exercise discretion, confidentiality and good judgment given the frequent handling of sensitive information.
- Must be a team-player, but be equally effective in working independently.
- Should be highly proficient in the use of MS Outlook, Word and Excel.
Work Environment: AFT is a place-based organization. Work is generally performed in an office environment, but periodic travel and/or overtime required.
How to Apply: Applicants should submit a cover letter and resume to the director of human resources
There are questions that must be answered to be considered for this postiion. Not asnwering them could cause your application to be marked as incomplete.
Internal Posting Period: There is no internal posting period. Candidates will be considered as they apply.
Position Requirements
AFT is an Equal Opportunity Employer
The AFT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Vaccine Requirement:
AFT requires that all staff be fully vaccinated for COVID-19.
Testing Requirement:
AFT requires that all staff take a self-administered AFT provided rapid-antigen test weekly.
PLEASE NOTE:
There are questions that must be answered to be considered for this postiion. Not answering the questions, could cause your application to be marked as incomplete.
Full-Time/Part-Time
Full-Time
Work Environment
AFT is a place-based organization. The work is generally performed in an office environment; however, some travel is required.
Position
Close Date
Created By
Position
Confidential Executive Administrative Assistant
Close Date
Created By
PATRICIA COOK
Number of Openings
1
Exempt/Non-Exempt
Non-Exempt
Open Date
3/28/2024
Location
Headquarters, Washington, DC
About the Organization
The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do.
EOE Statement
The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission and we strongly encourage applications from under-represented communities of workers.
This position is currently accepting applications.
-
Executive Scheduling Assistant to The President
3 weeks ago
Washington, United States AFT Full time**Job Title: Executive Scheduling Assistant to the President** **Posting Number: COPU-30-54-0823-V** **Department: Office of the President** **Annual Salary: $76,927** *** **Position Summary**:Under the supervision of the deputy manager and the assistant to the president, organizational management of the president?s office, the incumbent serves as...
-
Executive Scheduling Assistant to the President
3 weeks ago
Washington, United States American Federation of Teachers Full timeHiring Manager(s) Tear Jones Category Confidential (OPEIU) Description Job Title: Executive Scheduling Assistant to the President Posting Number: COPU-30-54-0823-V Department: Office of the President Annual Salary: $76,927 The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and...
-
Executive Assistant to the President
4 weeks ago
Washington, United States BridgePoint Associates Full timeJob DescriptionJob DescriptionExecutive Assistant to the PresidentInternational Relations and Policy NonprofitWashington, D.C. (Hybrid)Salary: $55,000 to $80,000 per year, with potential flexibility based on experienceTerrific Executive Assistant to the President ("Assistant") position with an international relations and policy nonprofit in the Washington,...
-
Executive Assistant, Office of The President
22 hours ago
Washington, United States Democracy Fund Full time**ABOUT US** Democracy Fund is an independent and nonpartisan, private foundation that confronts deep-rooted challenges in American democracy while defending against new threats. Since 2014, we have made grants of more than $275 million in support of those working to strengthen our democracy through the pursuit of a vibrant and diverse public square, free...
-
Executive Scheduler
3 weeks ago
Washington, United States LHH Full timeLHH is currently partnering with a well-known nonprofit in the Washington, DC area looking to bring on a Scheduler to provide comprehensive support to the President of the organization. This role will be responsible for managing both internal and external scheduling, coordinating meetings, and ensuring efficient use of the President's time. The Scheduler...
-
Librarian (Cataloging/Metadata)
4 weeks ago
Washington, Washington, D.C., United States Executive Office Of The President Full timeSummary The position is located in the Executive Office of the President (EOP), Office of Administration (OA), Office of the Chief Operations Officer, Library and Research Services Division. The incumbent serves as a librarian and expert resource performing a wide range of complex cataloging and metadata projects to support the Supervisory Librarian...
-
Executive Assistant
4 weeks ago
Washington, United States Faria Management LLC Full time**ABOUT FARIA MANAGEMENT**: Faria Management is the property management division of Dumas Collective®. The firm provides boutique style property management services by bringing an unconventional, solution-based owner’s approach to urban communities. Faria Management’s mission is to provide a brand of luxury affordable housing® which is a high-quality...
-
Washington, United States AFT Full time**Job Title: Executive Administrative Assistant** **Posting Number: COPU-32-28-0524-V** **Department: Office of the Executive Vice President** **Annual Salary: $71,574.85 (Grade 8 + 15%)** *** **Position Summary**:Serves as confidential administrative assistant to the executive vice president and the assistant to the executive vice president. Requires...
-
Administrative Assistant
3 weeks ago
Washington, United States American Council on Education Full timeThe American Council on Education (ACE) is the major coordinating body for the nation's colleges and universities. ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative, high-quality practices. With a diverse base of member institutions, ACE represents nearly 1,700 college and...
-
Scheduler
3 weeks ago
Washington, United States LHH Full timeLHH is currently partnering with a well-known nonprofit in the Washington, DC area looking to bring on a Scheduler to provide comprehensive support to the President of the organization. This role will be responsible for managing both internal and external scheduling, coordinating meetings, and ensuring efficient use of the President's time. The Scheduler...
-
Scheduler
3 weeks ago
Washington, United States LHH Full timeLHH is currently partnering with a well-known nonprofit in the Washington, DC area looking to bring on a Scheduler to provide comprehensive support to the President of the organization. This role will be responsible for managing both internal and external scheduling, coordinating meetings, and ensuring efficient use of the President's time. The Scheduler...
-
Executive Scheduling Assistant
1 month ago
Washington, United States LHH Full timeLHH is currently partnering with a nonprofit organization in the Washington, DC area looking to bring on an Executive Scheduling Assistant. This position will support scheduling and calendar management for executives in the organization. This is a long term contract opportunity with the potential to be converted to a permanent employee. This role requires 5...
-
Executive Scheduling Assistant
1 week ago
Washington, United States LHH Full timeLHH is currently partnering with a nonprofit organization in the Washington, DC area looking to bring on an Executive Scheduling Assistant. This position will support scheduling and calendar management for executives in the organization. This is a long term contract opportunity with the potential to be converted to a permanent employee. This role requires 5...
-
Administrative Assistant
3 weeks ago
Washington, United States ACE Full timeThe American Council on Education (ACE) is the major coordinating body for the nation's colleges and universities. ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative, high-quality practices. With a diverse base of member institutions, ACE represents nearly 1,700 college and...
-
Special Assistant the President/CEO
3 weeks ago
Washington, United States CONGRESSIONAL BLACK CAUCUS FOUNDATION Full timeJob DescriptionJob DescriptionI. ORGANIZATION SUMMARY: Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a small non-profit organization focused on eliminating disparities within the global Black community by developing leaders, informing policy, and educating the public. Our primary focus areas are Education, Public Health,...
-
Executive Assistant
3 days ago
Washington, United States Randstad North America, Inc. Full timeII Pay $32 an hour Shift: Hybrid - Monday & Friday from Home Washington, D.C. 20003 Parking: Parking is provided in the building's garage Are you a highly organized and proactive professional with a passion for the intersection of business and govern Executive Assistant, Executive, Assistant, Vice President, Business Services, Staffing
-
Research Assistant, Executive Office
3 weeks ago
Washington, United States Atlantic Council Full timeThe Atlantic Council seeks a driven, self-directed, intellectually curious, and enterprising researcher, with writing, editing, research, organizational, and upward management skills to serve as Research Assistant to the President and CEO. This individual will primarily be responsible for research work regarding the President and CEO's latest book project....
-
Executive Assistant
1 week ago
Washington, United States American Muslim & Multifaith Women's Empowerment Council (AMMWEC) Full timeAMMWEC, a nonprofit women’s interfaith leadership organization, is seeking an Executive Assistant to support the president in carrying out the organization’s vision and executing on key priorities. As a grassroots start-up, we seek a hardworking team-player eager to help our leaders make a lasting impact. If you like a dynamic start-up environment with...
-
Executive Assistant
1 week ago
Washington, United States American Muslim & Multifaith Women's Empowerment Council (AMMWEC) Full timeAMMWEC, a nonprofit women’s interfaith leadership organization, is seeking an Executive Assistant to support the president in carrying out the organization’s vision and executing on key priorities. As a grassroots start-up, we seek a hardworking team-player eager to help our leaders make a lasting impact. If you like a dynamic start-up environment with...
-
Executive Assistant
1 week ago
Washington, United States American Muslim & Multifaith Women's Empowerment Council (AMMWEC) Full timeAMMWEC, a nonprofit women’s interfaith leadership organization, is seeking an Executive Assistant to support the president in carrying out the organization’s vision and executing on key priorities. As a grassroots start-up, we seek a hardworking team-player eager to help our leaders make a lasting impact. If you like a dynamic start-up environment with...
