Executive Scheduling Assistant to The President

2 weeks ago

Washington, United States AFT Full time

**Job Title: Executive Scheduling Assistant to the President**

**Posting Number: COPU-30-54-0823-V**

**Department: Office of the President**

**Annual Salary: $76,927**

***

**Position Summary**:Under the supervision of the deputy manager and the assistant to the president, organizational management of the president?s office, the incumbent serves as confidential administrative assistant to the president. Duties include, but are not limited to coordinating the details of the president?s schedule and ensuring appropriate briefing materials are compiled.

**Position Responsibilities**:

- Manages the president?s calendar; coordinates logistics for call and meeting requests and ensures schedules are accurately updated; determines and prioritizes urgency of requests; resolves meeting conflicts and adjusts schedules accordingly.
- Maintains an organized and accurate list of incoming and pending call and meeting requests; keeps the president informed of appointments and deadlines; regularly reviews call and meeting requests with the president and executive manager to appropriately prioritize scheduling.
- Works closely with staff to ensure talking points and/or briefing materials are prepared for the president?s calls and meetings; arranges pre-meeting discussions as needed.
- Alerts appropriate staff of upcoming engagements and coordinates staff coverage for calls and meetings.
- Collects and organizes all briefing notes and materials in a manner that allows efficient execution of the day?s schedule.
- Arranges ground and air transportation and hotel accommodations.
- Maintains comprehensive and accurate files and meeting folders.
- Answers and screens incoming phone calls and places calls for the president.
- Performs other duties as assigned.

**Knowledge, Skills and Abilities**:

- Must have excellent verbal and written communication skills.
- Must exhibit outstanding interpersonal skills, including the ability to maintain a poised, professional demeanor when navigating difficult situations.
- Must have the ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Must be a team-player, but be equally effective in working independently.
- Should be highly proficient in the use of MS Outlook, Word and Excel.

**Work Environment**:AFT is a place-based organization. Work is generally performed in an office environment, but periodic travel and/or overtime required.

**How to Apply**:Applicants should submit a cover letter and resume to the director of human resources

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