Administrative Assistant, Finance Division

1 month ago

Benton Harbor, United States Lake Michigan College Full time

Posting Number 0000939 Position Title: Administrative Assistant, Finance Division (Part-time) Reports to:

Executive Assistant, Finance Division

Department: Financial Services Classification: Non-Exempt If 'Classified,' 'Facilities,' or 'On-call,' hours per week: Full or Part-time: Part Time Job Summary:

Position provides administrative support to the Executive Assistant for the Finance Division, which includes Finance & Accounting, Human Resources, and IT departments. Position must have a high standard of professionalism, discretion, and confidentiality, and operate efficiently, with strong communication skills. The job duties below detail the responsibilities for each role. The job duties below detail the responsibilities for each role.

Essential Functions:

Assists IT, HR and Finance leaders in day-to-day administrative tasks and business operations, related to each leader's duties.

1. Functions effectively in a demanding, high stress environment created by multiple concurrent projects, short timelines, and the requirement for high degree of accuracy requirements.

2. Assist with scheduling appointments and maintains department's calendars as well as building and room schedules where appropriate.

3. Assists with scheduling appointments for HR, IT, and Finance teams' meetings, takes notes, and provides meeting minutes as needed.

4. Drafts correspondence, and assists with budget research, and project management

5. Orders, stocks, and distributes supplies.

6. Creates spreadsheets, charts, presentations, and reports.

7. Performs general clerical duties such as mail, scanning, copying, filing, invoice routing, travel arrangements, expense reports, mail sorting/handling, and data entry.

8. Helps monitor timelines for deadlines and compliance.

9. Help coordinate room reservations and event catering.

Other Duties:

1. Performs other tasks and duties as assigned.

Accountabilities:

Under the direct supervision of the Executive Assistant of the Finance Division, the position is responsible for executing administrative functions required to support them. May supervise student employees.

Job Specifications:

* Associate degree required; Two or more years experience preferred.
* Experience with institutional and/or programmatic accreditation preferred.
* Proficiency with Microsoft Office applications with word processing, spreadsheets required; database and desktop publishing experience preferred.
* Must be detail oriented, have strong organizational skills and the ability to handle multiple priorities.
* Ability to interact and communicate effectively with faculty, staff, students, and the public in a professional manner that reflects positively on the Finance Division and Lake Michigan College. Understanding of data confidentiality and security.

Grade: Hiring Range: $16.40-$19.42 Special Instructions to Applicants:

Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.

Welch Center and around SW Michigan:

www.lakemichiganvintners.com

www.miwinetrail.com

Open Date: 03/08/2024 Closing Date:

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