Executive Assistant
2 weeks ago
Job Description
The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.
* Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
* Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
* Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
* Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
* Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
* Assist with planning functions to include socials, vendor lunches, and specialized training
* Prepare reconciliations on monthly budget reports and purchasing cards
* Perform research on internet for business purposes
* Network with other administrative assistants to strengthen relationships and ensure coverage during absences.
Preferred Qualifications
* High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
* Two (2) years of Fluor experience
* Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
* Proficient in use of Fluor specialized software
* Strong interpersonal and communication skills, both oral and written
* Strong organizational skills
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