Administrative Assistant
1 week ago
Job Location
The Nest on Florence - 410 - Los Angeles, CA
Position Type
Full Time
Education Level
High School
Salary Range
$19.61 - $25.88 Hourly
Job Shift
Full-Time
Job Category
Admin - Clerical
Description
ROLE SUMMARY:The Administrative Assistant is responsible for supporting Wellnest's Program Director with both complex and routine administrative tasks, as well as facilitating the efficient operations of Division Operations.ESSENTIAL RESPONSIBILITIES:• Answers phone and gives information to callers, takes dictation and composes various program documents with little oversight/editing, types and proofreads correspondence, maintains all project files, reads and routes incoming mail, maintains master calendar for project; prepares and maintains a wide variety of reports, documents and files related to project functioning, including but not limited to census reports, participant files, mailing lists, budget and supply reports, contract compliance and renewal documentation, client attendance reporting, managing intranet for the program and other similar project reporting requirements. • Helps create and maintain a supply of forms routinely used by project staff. • May be asked to conduct research on topics relevant to current program needs and create tools for advertising and marketing things to young people and staff. • Supports program in creating workflows, policies and procedures, and tools to support integration of contracts and services within the department. • Communicates and maintains daily attendance log and vacation/sick log for project staff. • Attends project meetings and takes, transcribes and maintains minutes of same. • Participates with other clerical and administrative support staff in routine and special tasks that support interdepartmental and general company functioning. • Maintains a high level of understanding and knowledge of Los Angeles School District Memorandums of Understanding and Service Delivery Plans and Agreements.• Responsible for daily communications and or attendance with others to involved liaison school meetings, and schools that involve collaboration in partnership with Wellnest School Link Services. • Collaborates daily with the IS department, school principals, PSW's, and communicates with all departments, and Leadership teams across Wellnest to aid in the implementation and promotion of quality assurance mental health services.• Provides ongoing support in updating Licensing Requirements for therapists, and maintaining other required clearance dates per Company policy.• Performs other tasks as assigned.REQUIRED QUALIFICATIONS: A Bachelor's degree (B.A. or B.S.)/equivalent, plus 1 - 2 years of increasingly responsible administrative experience preferred or high school diploma/GED, plus 3 - 4 years of increasingly responsible administrative experience.CONDITIONS OF EMPLOYMENT: Employee may be asked to pursue additional training when it is determined to be in the best interest of the Company. Employee must have the ability to use a personal vehicle with the required insurance coverage to complete the essential duties of their job and conduct agency business. Employee must maintain a valid California driver's license and clean driving record that meets Wellnest's insurance carrier's criteria for liability coverage. In keeping with Company policy for all employees, the successful applicant must also complete a test for TB, and fingerprint clearance by the Department of Justice. Proof that you will be fully vaccinated against COVID-19 and boosted per eligibility guidelines by your employment start date. Per the CDC and Department of Public Health, individuals are considered fully vaccinated for COVID-19: two weeks or more after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna or vaccine authorized by the World Health Organization), or two weeks or more after they have received a single-dose vaccine (Johnson and Johnson [J&J]/Janssen). The Company will provide exemptions in accordance with applicable law.WORKING CONDITIONS: Employee regularly works out in the field and in an office environment. Employee may be required to work flexible, evening and/or weekend hours for time-sensitive projects.REASONING ABILITY: • Ability to effectively present information and respond to questions from clients, office personnel, other employees and the general public• Ability to read, analyze and interpret manual and office documents• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. • Ability to define problems, gather, transcribe and post data, analyze, synthesize and classify information, and draw valid conclusions where only limited standardization exists.• Ability to work independently and with others - including other employees, clients and members of the public - in face-to-face and telephonic contexts• Ability to multi-task, establish priorities and manage time, meet deadlines and perform duties under time constraints• Ability to be flexible and adapt to changing work demands• Maintain high level of concentration and attention to detail for extended periods of time• Ability to respond effectively to sensitive inquiries or complaints• Maintain a high level of ethical and professional standards in accordance with agency and community policyPHYSICAL DEMANDS:• Ability to talk or hear in order to give and receive information and instructions.• Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls• Ability to reach with hands and arms.• Ability to use computer keyboard up to 75% of the day.• Visual acuity, ability to adjust focus and peripheral vision for work on a laptop or other computer equipment.• Lift and/or move up to 25 pounds.• Able to use telephone, office copier, calculator, fax machine, computer printer and scanner, or other equipment as required.This description is only intended to illustrate the duties, responsibilities and requirements for it. It is not intended, nor should it be interpreted to describe each and every duty the employee may be required to perform.
-
Administrative Assistant
3 weeks ago
Los Angeles, United States Safeguard Global Recruiting Full timeWe are seeking a full-time Administrative Assistant to join or Administrative Unit at a Public Defender’s office based in Los Angeles. The Administrative Assistant will support the Administrative Officer with all administrative, financial, and building management duties. Job Responsibilities:Addressing and logging building and security matters Updating...
-
Administrative Assistant
3 weeks ago
Los Angeles, United States Safeguard Global Recruiting Full timeWe are seeking a full-time Administrative Assistant to join or Administrative Unit at a Public Defender’s office based in Los Angeles. The Administrative Assistant will support the Administrative Officer with all administrative, financial, and building management duties. Job Responsibilities:Addressing and logging building and security matters Updating...
-
Administrative Assistant
1 month ago
los angeles, United States Net2Source Inc. Full timeJob Title: Administrative Assistant IIDuration: 3+ Months (with extension) Location: Los Angeles CA 90033 (Hybrid)Shift: 9am-5pm M-FResponsibilities: The department is seeking candidates with good computer skills (Microsoft Word Suite), administrative/secretarial experience at a college or a university (must have) and event planning experience.Performs...
-
Administrative Assistant
1 week ago
Los Angeles, United States Oner Buttons Full timeThe Administrative Assistant will participate in day-to-day administrative and operational tasks for the Home Office Sales team. Assist with pre & post logistics for all sales, provide travel planning and expense reporting assistance and assist with on-boarding of new employees.The Career OpportunityThe position will provide you with the exposure to...
-
Administrative Assistant
6 days ago
Los Angeles, United States Hustle Notice Biz Full timeAdministrative AssistantDepartment: Mark RinkEmployment Type: Full TimeLocation: Los Angeles, CACompensation: $17.75 - $24.00 / hourDescriptionJob Title: Administrative AssistantLocation: Los Angeles, CADepartment: OfficeJob Type: Full-TimeWe are seeking a detail-oriented and highly organized Administrative Assistant to provide essential administrative...
-
Los Angeles, United States Cedars Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Administrative Assistant
1 week ago
Los Angeles, United States Ultimate Staffing Services Full timeSupporting the front office and managing executive onsite. Main responsibilities include: filing, scanning, document storage, and providing support to customers. Responsibilities:-Answering phones and drafting correspondence-Handling scheduling and Administrative Assistant, Business Operations, Administrative, Assistant, Staffing
-
Administrative Assistant
1 week ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in Sherman Oaks, California. This role is vital for our operations in the industry, as it involves handling client applications and maintaining accurate records. The Administrative Assistant will also be tasked with resolving client...
-
Administrative Assistant
6 days ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Administrative Assistant in Sherman Oaks, California. This role is vital for our operations in the industry, as it involves handling client applications and maintaining accurate records. The Administrative Assistant will also be tasked with resolving client...
-
Administrative Assistant
1 week ago
Los Angeles, United States Museum Associates Full timeAdministrative Assistant (Regular Full-Time)Exhibitions AdministrationReporting to the Assistant Director of Exhibitions, the Administrative Assistant supports a team of four that manages multiple exhibition projects and permanent collection rotations. This position is key to coordinating those activities and disseminating exhibition information to...
-
Los Angeles, United States Cedars-Sinai Full time**Job Description** Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes...
-
Administrative Assistant
2 months ago
los angeles, United States Net2Source Inc. Full timeJob Title: Administrative Assistant II Duration: 3+ Months (with extension)Location: Los Angeles CA 90033Responsibilities : Performs varied administrative and general office duties for an academic or administrative department.Organizes and expedites flow of work through supervisor's office and/or administrative department.Composes and produces a variety of...
-
Administrative Assistant
2 months ago
Los Angeles, United States Net2Source Inc. Full timeJob Title: Administrative Assistant II Duration: 3+ Months (with extension)Location: Los Angeles CA 90033Responsibilities : Performs varied administrative and general office duties for an academic or administrative department.Organizes and expedites flow of work through supervisor's office and/or administrative department.Composes and produces a variety of...
-
Administrative Assistant
2 months ago
los angeles, United States Net2Source Inc. Full timeJob Title: Administrative Assistant II Duration: 3+ Months (with extension)Location: Los Angeles CA 90033Responsibilities : Performs varied administrative and general office duties for an academic or administrative department.Organizes and expedites flow of work through supervisor's office and/or administrative department.Composes and produces a variety of...
-
Administrative Assistant
3 months ago
Los Angeles, United States Net2Source Inc. Full timeJob Title: Administrative Assistant II Duration: 3+ Months (with extension)Location: Los Angeles CA 90033Responsibilities : Performs varied administrative and general office duties for an academic or administrative department.Organizes and expedites flow of work through supervisor's office and/or administrative department.Composes and produces a variety of...
-
Administrative Assistant
2 months ago
Los Angeles, United States Adecco Full timeJob DescriptionJob DescriptionAdecco is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Los Angeles, CA. This is a full-time Direct Hire position in Los Angeles, CA.Administrative Assistant jobs require candidates to have excellent communication, organization, and must have accuracy and quality of work skills in a high-volume...
-
Administrative Assistant
1 week ago
Los Angeles, United States Tech Tammina Full timeAdministrative Assistant Category: AdminClerical Location: CA Tarzana Hours: 40 Monday to Friday 9 am to 5:30pm Pay: $16.25 $20.00Great Opportunity Available in TarzanaJob Description Seeking a detailed and responsible Administrative Assistant that is looking for professional growth. Create, implement and maintain effective document storage and filing...
-
Administrative Assistant
1 month ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Administrative Assistant based in Los Angeles, California. The role involves various clerical and operational duties in the Accounting field. As an Administrative Assistant, you will be supporting team members, dealing with client affairs, and assisting in...
-
Administrative Assistant
1 week ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in the non-profit industry, located in Los Angeles, California. The role involves a variety of administrative tasks, and you will play a crucial part in keeping our operations running smoothly while providing exceptional support to our...
-
Administrative Assistant
2 weeks ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in the financial services industry, located in Los Angeles, California, and we are actively seeking an Administrative Assistant. This role is primarily office-based and involves supporting a small team of professionals in their day-to-day tasks. The employment opportunity offered is a long-term...
