Senior Office Assistant

2 weeks ago


Boston, United States Professional Staffing Group Full time
Senior Office Assistant

A rapidly growing Boston company is looking for a Senior Office Assistant to join their team. This individual will be a critical member of the team and be responsible for the coordination of office activities and management of multiple tasks and projects with competing priorities and deadlines. The ideal candidate will be a dynamic, high-energy, and organized person with the ability to work in a fast-paced environment. The Senior Office Assistant will also a good eye for detail so nothing falls through the cracks, but they also must be able to work well with others and customers if needed. They often use critical thinking when making decisions independently, which is helpful during busy times.

This is an opportunity to join a team-oriented, collaborative group of working professionals. Some responsibilities that come along with the role include:
  • Independently drafting materials by reviewing existing material
  • Interviewing stakeholders, and performing outside research
  • Using desktop publishing software to draft work area materials such as briefings, newsletters, and other documents
  • Assist the finance and operations manager with handling routine financial transactions and purchasing requests
  • Help ensure vacation schedules, contact lists, and shared documents are regularly updated by staff
  • Manage the inventory of office supplies
Requirements:
  • B.A./B.S. Degree
  • Knowledge of "back-office" computer systems (ERP software)
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Visit our website to learn more about our openings

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

  • Boston, United States State of Massachusetts Full time

    The Office of Senate Counsel (OSC) is a dynamic legal office providing essential and high-priority legal services to the Massachusetts Senate. OSC is looking to hire a high-level administrative professional with a passion for public service and a desire to use their administrative skills to support the attorneys in their work at the intersection of law and...


  • Boston, United States M&T Bank Corporation Full time

    Ensure that the quality of the Bank's commercial portfolio, existing business and new opportunities in the business segments supported reflect the Bank's credit culture and meet minimum returns needed. Primary Responsibilities: Decision credit reques Officer, Credit, Senior, Business, Banking, Business Services, Support, Commercial


  • Boston, United States The Hollister Group Full time

    Senior Administrative AssistantOur client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5+ years experience supporting high-level Leadership to manage and support the front office of a large department fully onsite in Boston. This position is a temporary 4-month assignment with...


  • Boston, United States The Hollister Group Full time

    Senior Administrative AssistantOur client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5+ years experience supporting high-level Leadership to manage and support the front office of a large department fully onsite in Boston. This position is a temporary 4-month assignment with...


  • Boston, United States Blumsack & Canzano, P.C. (Boston Office) Full time

    We are looking for a self-motivated legal assistant to ensure the smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. Blumsack & Canzano, P.C. was established in 1971. The position is open at the Boston office in the Financial District. We are a general...


  • Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial...


  • Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...

  • Senior Trust Officer

    2 weeks ago


    Boston, United States Cambridge Trust Company Full time

    Summary:Oversees general administration of client relationships and performs wide variety of responsibilities related to serving clients. Manages all administrative aspects of portfolio of Wealth Management accounts.Responsibilities:Manages assigned client relationships, including all aspects of opening, administering, and closing of client accounts.Assists...


  • Boston, United States Cambridge Trust Company Full time

    Summary:Oversees general administration of client relationships and performs wide variety of responsibilities related to serving clients. Manages all administrative aspects of portfolio of Wealth Management accounts.Responsibilities:Manages assigned client relationships, including all aspects of opening, administering, and closing of client accounts.Assists...

  • Senior Trust Officer

    2 weeks ago


    Boston, United States Cambridge Trust Company Full time

    Summary:Oversees general administration of client relationships and performs wide variety of responsibilities related to serving clients. Manages all administrative aspects of portfolio of Wealth Management accounts.Responsibilities:Manages assigned client relationships, including all aspects of opening, administering, and closing of client accounts.Assists...

  • Case Assistant

    1 week ago


    Boston, United States Boston Senior Home Care Full time

    Job Title: Case Assistant Department: Community Transition Liaison Program Reports to: CTLP Program Manager / Director Classification: Regular Full-time (35 Hours) SUMMARY OVERVIEW The Community Transition Liaison Program (CTLP): Case Assistant supports the Community Transition Liaison to operate at the top of their role and responsibility, acting as an...

  • Office Assistant

    6 days ago


    Boston, United States NextPhase Search Full time

    NEW!! Reception/ Office Assistant, Investments, Boston/ 3 days in-office, 2 remoteAbout the Company/Role: well-established boutique investment management firm, with a hybrid office setting, and a well-balanced 9-5 workday. This is a stable environment, with exceptional longevity across the organization. The firm has a lovely corporate receptionist who's been...

  • Office Assistant

    4 weeks ago


    Boston, United States NextPhase Search Full time

    NEW!! Reception/ Office Assistant, Investments, Boston/ 3 days in-office, 2 remoteAbout the Company/Role: well-established boutique investment management firm, with a hybrid office setting, and a well-balanced 9-5 workday. This is a stable environment, with exceptional longevity across the organization. The firm has a lovely corporate receptionist who’s...

  • Office Assistant

    4 weeks ago


    Boston, United States NextPhase Search Full time

    NEW!! Reception/ Office Assistant, Investments, Boston/ 3 days in-office, 2 remoteAbout the Company/Role: well-established boutique investment management firm, with a hybrid office setting, and a well-balanced 9-5 workday. This is a stable environment, with exceptional longevity across the organization. The firm has a lovely corporate receptionist who’s...

  • Office Assistant

    4 weeks ago


    Boston, United States NextPhase Search Full time

    NEW!! Reception/ Office Assistant, Investments, Boston/ 3 days in-office, 2 remoteAbout the Company/Role: well-established boutique investment management firm, with a hybrid office setting, and a well-balanced 9-5 workday. This is a stable environment, with exceptional longevity across the organization. The firm has a lovely corporate receptionist who’s...


  • Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...


  • Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include...

  • Office Assistant

    1 month ago


    Boston, United States Sun Wellness Acupuncture P.C Full time

    **Responsibilities** - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of information - Resolve office-related malfunctions and respond to requests or issues - Maintain trusting relationships with customers and...


  • Boston, Massachusetts, United States Bank of America Full time

    Job Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...


  • Boston, United States NR Consulting Full time

    Job Title: Senior Administrative Assistant Location: Boston, MA 02128 Position Type: Contract with Possible extension Duration: 24+ months Job Description: Overview: Provides administrative support and essential office functions, including document preparation, to the Real Estate and Asset Management (REAM) Department and provides administrative...