Senior Administrative Assistant

4 weeks ago


Boston, United States The Hollister Group Full time

Senior Administrative Assistant


Our client, a well-known Higher Education Institution, is seeking an energetic and detail-oriented Senior Administrative Assistant with 5+ years experience supporting high-level Leadership to manage and support the front office of a large department fully onsite in Boston. This position is a temporary 4-month assignment with potential for it to go permanent, prior to starting candidates must pass a background check.


**Applicants must be able to work onsite 5x/week in Boston to be eligible for this role.**


If you are interested and meet the qualifications below, apply with your resume for immediate consideration



Responsibilities:

  • Support Leadership with complex calendar management and weekly scheduling
  • Manage calendars, coordinate logistics for internal meetings, and assist with office organization
  • Attend high-level meetings; record, draft and distribute minutes
  • Assist with planning and execution of events in collaboration with the dedicated Events Coordinator
  • Collaborate with travel agencies/vendors to confirm itineraries and transportation logistics for domestic and international travel
  • Create reports and reconcile receipts related to travel and related expenses
  • Facilitate smooth day-to-day operations of the team
  • Provide support/coverage for other administrative staff members when needed
  • Maintain database and organize documents and files


Qualifications:

  • Minimum of 5+ years of professional Administrative experience supporting high level Leadership
  • Prior professional Higher Education experience a plus
  • Excellent communication and interpersonal skills required
  • Must be able to multi-task and work independently to manage responsibilities
  • Strong technical skills including experience with PC computers, databases, and Microsoft Office (particularly Word and Excel)



Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.



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