Program Coordinator

4 weeks ago

Chicago, United States University of Illinois Full time
Program Coordinator - Population Health Nursing Science

Hiring Department: Pop Health Nursing Science

Location: Chicago, IL USA

Requisition ID: 1024550

Posting Close Date: May 16, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

This position oversees multiple, complex administrative functions and projects for the department. Under administrative direction, coordinates and implements processes to meet short and long-term department objectives and goals. The coordinator is responsible for the effective administration of the work of multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and department planning. This position requires regular and consistent on-site presence at the Chicago campus during regular business hours.

Duties & Responsibilities:
Project ManagementDevelops, implements, and tracks department priorities, goals, and milestones for short and long-term department initiatives; proactively collaborates with stakeholders to ensure needs are met; keeps timely and accurate records of all department projects; develops and deploys solutions to issues; responds to inquires; and manages flow of information between various internal and external stakeholdersCoordinates administrate functions for department committees; manages flow of information and work of the committees; creates and disseminates various documentation and reports; develops and implements processes to meet committee needs and compliance requirements; provides project and task support to committee chairs, department director, and department head, as neededOrganizes lifecycle faculty recruitment activities for the department; serves as liaison between committees, leadership, and HR; creates and disseminates documentation, communication, reports, and surveys; coordinates interview processes, campus visits, and stakeholder communicationCoordinates confidential faculty affairs-related functions for the department, including annual mid-probationary review and academic promotion and tenure case preparation (dossier development and proofing, external referee communication, process tracking, research, document creation, data collection); faculty, staff, and student award management (solicitation, creation, and submission of applications); annual activity reporting (tracking, communication, recordkeeping, document creation, scheduling); and monitoring workflows for current faculty appointments (multi-year contracts, summer appointments, reappointments, courtesy appointments, etc.)Oversees the development and implementation of operational policies and procedures for the department programs, projects, and initiatives; ensures accurate and timely recordkeeping and file management across departmentAdvisory / ReportingProvides advice on policy and best practices to department leadership on operational, administrative, and business mattersConducts various reporting and information gathering activities; produces detailed data analyses and comprehensive reports on committee activities, department activities, spending, and related initiatives; creates documents, presentations, and reports, as neededPerform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:
  1. Bachelor's degree.
  2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
  3. Two (2) or more years of professional business, financial, and/or managerial work experience.
Preferred Qualifications:
  • Five (5) or more years of professional work experience.
  • Two (2) or more years of experience in project management, academic administration, operations management, and/or strategic planning.
  • Demonstrated success in project management. Excellent verbal and written communication skills.
  • Ability to independently create, edit, and correct multi-level tables of contents, document formatting, text styles, and layouts for 100+ page documents with multiple sections and subsections.
  • PowerPoint proficiency (create, edit, and present slide show documents using multiple templates with multiple graphics, visual transitions, and text styles)

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details ofyour duties & responsibilities for each position held. Fully completethe education, licensure, certification and language sections. Youmay upload a resume, cover letter, certifications, licensures, transcripts anddiplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

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