Executive Assistant

3 weeks ago

Columbia, United States Chubb Full time

Combined Insurance, a Chubb Company, is seeking an Executive Assistant to join our fast-paced, high energy, growing company. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals

The Executive Assistant will proactively handle a wide range of administrative and executive support-related tasks ranging from answering phones, draft and respond to emails, scheduling meetings, managing a complex and busy calendar, process expenses and arranging domestic and international travel. In addition, the incumbent will provide support with building meeting agendas and PowerPoint presentations for both virtual and/or in-person audiences.

In this role, the Executive Assistant will interact with staff at all levels in a fast-paced environment. Must work well under pressure, remaining flexible, proactive, resourceful, and efficient, and work with a high level of professionalism and confidentiality.

The successful candidate is analytical by nature, organized, detail-oriented and is an effective and engaging communicator with a wide variety of internal and external parties. The candidate is also able to thrive in a fast-paced environment with minimal supervision.

Responsibilities

* Serve as a gatekeeper for the Zone Vice Presidents providing daily executive administrative support.
* Generate financial and sales reports and presentations, coordinating efforts across multiple functions and departments.
* Lead and/or support special projects requiring a high degree of confidentiality and accuracy.
* Provide support with creating a departmental budget, including preparation of periodic forecasts and communicating variances to budgets/forecasts.
* Builds trusted relationships with internal Sales, Field Operations and Development and external Combined partners.
* Ensures sales senior management meetings are appropriately scheduled and communicated, including logistics.
* Manages sensitive and proprietary information with discretion and confidentiality.
* Coordinates and attends frequent departmental meetings; often providing notes/minutes.
* Schedule and coordinate logistics for meetings, conferences, and special events (onsite & offsite, including ongoing department meetings and events when the leadership or staff is traveling.
* Coordinates and assists in onboarding and supporting future sales personnel.
* Prepares correspondence and PowerPoint presentations.
* Creates and maintains Excel spreadsheets.
* Manages supplies and distributes some promotional items.
* Executes invoices in conjunction with Finance Department partners.

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