Administrative Assistant I

1 month ago

Kansas City, United States Kansas City Kansas Community College Full time

Administrative Assistant I

JOB CLASSIFICATION

Pay grade level: N/A

Compensation: $16.07 per hour

Employee category: Staff

Department: Center for Equity, Inclusion and Multicultural Engagement (CEIM)

Reports to: Director of Equity, Inclusion, and Multicultural Engagement

FLSA status: Non-Exempt

Job Code: SA026PTNAS1

Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY

The Part-Time Administrative Assistant provides support to the Director and Coordinator in the Center for Equity, Inclusion, and Multicultural Engagement (CEIM). The role involves handling phone calls and emails, greeting visitors, coordinating schedules, assisting with mail and print tasks, and supporting various administrative functions within the center.

POSITION DESCRIPTION

* Perform regular office tasks, including answering phones and emails, greeting visitors, managing travel and scheduling for the Director and Coordinator, and assisting with mail delivery, print requests, and document archiving.
* Organize and record minutes for team meetings.
* Assist with the review of CEIM outputs, including presentations, newsletters, and training materials.
* Support the management of CEIM marketing materials across various media formats.
* Collaborate with student employees on tasks and development.
* Monitor office supply inventory and submit purchase requests as needed.
* Maintain cleanliness and organization within the CEIM office space.
* Assist prospective partners through the partnership request process.
* Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

* Strong written and verbal communication skills.
* Ability to maintain confidentiality.
* Ability to work effectively with a wide range of individuals and groups.
* Team-oriented with a focus on collaboration and service.
* Capable of managing multiple tasks and meeting deadlines.
* Organized, detail-oriented, and able to prioritize tasks effectively.
* High energy and self-motivated with the ability to work independently.
* Proficient in Microsoft 365 applications, including Microsoft Office Suite and other software systems.

MINIMUM QUALIFICATIONS

* High School diploma or GED equivalent.
* One (1) year of experience in administrative support roles within an office setting.

PREFERRED QUALIFICATIONS

* Associate degree or higher.
* Two (2) or more years' experience in administrative support roles within an office setting.
* Experience working in higher education.
* Experience working in Human Resources.
* Bilingual fluency (oral and written) to meet the language needs of the community.

WORKING CONDITIONS

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and occasionally push or lift items. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK SCHEDULE

Up to 29 hours per week, during regular hours of Monday - Friday, 8:00 am - 4:30 pm. Must be able to work a variable schedule or hours to meet operational needs. May require evening and weekend hours.

TO APPLY

Visit www.kckcc.edu and click on CAREERS for a list of available positions.

* Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
* If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
* Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
* Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
* Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
* Three (3) professional references with phone number and email addresses are required.
* A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
* Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.
* This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

KCKCC is an Equal Opportunity and Affirmative Action Educational Institution

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