Administrative Assistant
1 month ago
Aston Carter has partnered with a well-established company in the Kansas City, Missouri area and is seeking an administrative Assistant to join their team This is a 5-month contract position that offers $23.70/per hour (based on experience). The company is looking for candidates with a minimum of 2+ years of experience. Job Title: Administrative Assistant
Job Description
As an Administrative Assistant, you will be the first point of contact for all visitors entering the facility. You will greet them with a friendly and welcoming demeanor, issue visitor and parking passes, and follow security protocols. You will also escort visitors to the proper location, approve janitorial or maintenance work orders, address issues with vendors or staff, and resolve inquiries or complaints from employees, guests, and co-workers in a professional, customer service-driven manner. Additionally, you will oversee team support, follow property-specific security and emergency procedures, and suggest improvements to existing processes.
Responsibilities
+ Greet visitors and issue visitor and parking passes.
+ Escort visitors to the appropriate location.
+ Approve janitorial or maintenance work orders as needed.
+ Address issues with vendors or staff as needed.
+ Resolve inquiries or complaints from employees, guests, and co-workers.
+ Oversee support for the team, including meeting coordination and equipment care.
+ Follow property-specific security and emergency procedures.
+ Notify management to ensure the safety of all individuals in the building.
+ Follow specific directions given by the manager and work under minimal supervision.
+ Suggest improvements to existing processes and solutions to enhance team efficiency.
+ Evaluate and communicate unusual and/or complex content in a concise and logical way.
+ Obtain identification and assign badging as needed.
+ Ensure deliveries are received and shipped out in a timely manner.
+ Multi-task and pivot throughout the day to serve client needs.
+ Support facilities in moves and events.
Essential Skills
+ Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
+ High School Diploma or GED with 3-4 years of job-related experience.
+ Comprehensive understanding of a range of processes, procedures, systems, and concepts within the job function.
+ Advanced organizational skills with an inquisitive mindset.
+ Strong communication skills, both verbal and written.
+ Excellent customer service skills.
+ Ability to follow directions and work under minimal supervision.
+ Reliable transportation.
Additional Skills & Qualifications
+ Polite and professional demeanor.
+ Strong organizational skills.
+ Punctuality and reliability.
Work Environment
The role is onsite and client-facing, with a business casual dress code. The schedule can be M-F for 4-5 hours per day or longer days for 3 days a week. The schedule will be fixed once selected. The interview process includes one virtual intervie
Pay and Benefits
The pay range for this position is $23.70 - $23.70
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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