Administrative Assistant I

3 weeks ago


Missouri City, United States Fort Bend ISD Full time
Job Overview
The Administrative Assistant I will provide clerical support and serve as secretary to one or more assigned administrators. Relieve supervisor/s of routine administrative tasks.

Position Description

Essential Duties and Responsibilities

  • Plan, initiate, assign to other or carry to completion clerical, secretarial, and administrative support activities
  • Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
  • Review all outgoing correspondence for format, spelling, punctuation and grammar before submitting for supervisor’s signature
  • Maintain supervisor’s calendar, coordinate meetings and conferences, scheduling time and place and notifying attendees
  • Screen supervisor’s telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/ mail to supervisor with pertinent background material
  • Process and maintain discipline referrals and records in files and computer system
  • Maintain detention logs and notify parents as prescribed by policy
  • Prepare ISS assignments and process homework for long term absences
  • Supervise office workers and prepare supplemental payroll for tutorials
  • May serve as substitute for ISS monitor
  • Process documents and work order requests using school district computer program
  • May provide clerical support for campus police officer and Extended Day Program
  • Assist principal with supervising substitute teachers, textbooks, keys, school calendar, master scheduling, routine correspondence, newsletters
  • Compile data, organize/maintain filing system, prepare in-service materials, etc.
Supervisory Responsibilities
  • None


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