Executive Assistant

2 weeks ago

Danbury, United States MannKind Corporation Full time

At MannKind our employees are our number one asset, and we continue to be a tight-knit community where each of us has a critical role in our success. Committed to diversity, at MannKind we depend on a rich blend of ideas, backgrounds, and working styles in our quest to change the world for the better.

Position Summary:

The Executive Assistant provides our executive team the highest level of professional support, including calendar management, travel coordination, email management, handling of phone calls and expenses, and inter-company coordination between departments and key external partnerships. In this role, reliability and attention to detail are paramount, along with a mindset that no task is insignificant. An ability to thrive in an early-stage company with ambiguity and autonomy will be critical. You will excel in this position if you are goal-driven and can triage and execute time-sensitive requests within a startup environment with minimal oversight.

Principal Responsibilities:

* Be kind to all you work with
* Coordinate the day-to-day activities and operations of the Danbury Leadership team including our Executive Vice President/ Chief Operating Officer, Executive Vice President Technical Operations/ Danbury Site Leader, and Senior Vice President, Corporate Quality.
* Manage complex and dynamic calendars
* Manage all aspects of travel arrangements, such as booking, preparing travel itineraries, making changes as needed, and submitting expense reports
* Coordinate meetings to include participant's travel, lodging, dining arrangements, and meeting space as needed
* Screen incoming executive communication: phone calls, emails, mail, and visitors; route and resolve information requests
* Attend meetings as needed; take and transcribe notes, and update databases and records as necessary
* Provide administrative support for company-wide applications including but not limited to Zoom, Microsoft Office (Word, Powerpoint, Excel, Teams, Outlook), Concur (Accounting/ Expense reporting system), etc.
* Draft complex and/or confidential correspondence, handling confidential company materials with sensitivity and discretion
* Edit documents and presentations as needed
* Maintain and organize files, including duties relating to contracts management and ensuring organizational adherence to established workflow
* Work in tandem with the Site Office Manager to plan and execute company-wide activities and events

Qualifications and Education Requirements

Skills:

* A sense of humor
* 6+ years of Executive Assistant experience required (real, recent, and meaningful) in a fast-paced environment.
* High School Degree/ Diploma Required, Bachelor's degree from an accredited university preferred
* You enjoy collaborating with others and can resolve conflict with tact and professionalism
* Fluency with Microsoft Office 365 and Google Workspace
* Ability to find answers and information without oversight
* General tech-savvy ability to leverage modern technology
* Strong editorial skills to be utilized in reviewing sensitive and confidential information
* The ability to interact with everyone within the organization, regardless of position
* Superior time management and organizational skills - we will look to you to maintain our document repositories containing contracting documents
* Ability to anticipate the needs of busy executives
* The ability to condense complex information into easily untestable snippets
* Capability to work independently at times without much supervision
* An intrinsic motivation to continually improve and optimize processes

Highly desired:

* Experience within life sciences, pharmaceuticals, or biotech industries
* Project management certification
* Experience with project management software such as Asana, Microsoft Project/Planner

Schedule and Location

* Full-time, Monday to Friday 8-5pm
* Danbury, CT 06810
* Reliably commute or planning to relocate before starting work (Required)

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