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Senior Medical Education Coordinator

4 months ago

Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full time
Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Ann & Robert H. Lurie Children's Hospital of Chicago

Job Description

This position provides high level coordination as it relates to the onboarding, maintaining and exiting of all trainees/students in the respective educational program affiliated with the Department of Pediatrics Residency Program. The Senior Program Coordinator for the Residency Program ensures compliance with all training requirements of the ACGME. The position works closely with Department of Pediatrics, Office of Medical Education Leadership to provide comprehensive support to academic trainings that are focused on Pediatrics Residents. The Pediatric Residency Program is one of the largest in the region and requires a high-level coordination and support to continue its success.

Essential Job Functions:
  • Collaborates with Department Leadership to manage the Pediatric Residency Program. Lead recruitment efforts for over 1,000 applicants by managing the application process for all residency applicants and trainees as well as serves as the main contact for all residency applicants.
  • Works independently with limited oversight by Program Leadership for a large training program.
  • Responsible for the coordination of Maintenance of Stipend B form for returning resident(s), Resident(s) annual education activities in the New Innovations environment, monitor Resident(s) attendance for protected didactic time, ensures annual visa paperwork is submitted (when applicable), administrative support for Resident (s) needs, maintain all training records for current and previous fellows.
  • Overseeing and maintaining all residents' licensure, onboarding, credentialing, maintenance or privileges including overseeing the completion of Workday assignments.
  • Lead resident graduation planning and activities including processing graduating fellow sign-out, communication of graduation activities, and provides checklist of items needed for application of appropriate clinical board examinations, when applicable.
  • Plans and coordinates the onboarding all new residents. Main point of contact for matched candidate and communication of onboarding paperwork.
  • Plans and oversees the Residency Annual Retreats in partnership with Program Leadership. This includes the execution of the off-site retreat for the PL2 residents.
  • Serves as the key point person for resident conference attendance, reimbursement, and professional development spending.
  • Monitors budgets associated with resident professional development, in partnership with Program leadership.
  • In partnership with Chief Residents and Program Leadership, will build resident block schedules, including implementing necessary changes and adjustments as needed based on ACGME changes, complement changes, research pathway participation, combined program, etc.
  • Managing block schedule swaps as needed to manage individual resident parental, medical leaves.
  • In partnership with Program Leadership, leads operational projects and quality improvement activities for the Residency Program.
  • Completes the annual surveys to ACGME and McGaw Medical Center in collaboration with division leadership.
  • Collaboration with the Lurie Children's Medical Education Department to assure appropriate reporting metrics for the assigned area.
  • Assists the educational program to follow the policies and procedures as outlined by the respective governing body (i.e. ACGME).
  • Organizes and attends the Division's clinical competency committee, program evaluation committee and annual program review.
  • Maintains area-specific content for Divisional website (Lurie and NU) and works with appropriate departments to update content routinely. Collaborates with Marketing to create and distribute marketing/promotional materials.
  • Manage the Divisional Trainee On-Line on Call Schedule, if applicable.
  • Other duties as assigned.

Knowledge, Skills and Abilities:
  • Bachelor's Degree Required; four years of related administrative experience required. A combination of education and experience will be considered in lieu of either area.
  • Excellent leadership, organizational and analytical skills, ability to work with teams, strong written/verbal communication.
  • Strong planning and coordination skills.
  • Ability to work independently and exercise good and professional judgment.
  • Knowledge of medical terminology and medical education programs, preferred.
  • Experience in an Academic Medical Center, preferred.
  • Extensive knowledge and experience working with Microsoft applications.

Education
Bachelor's Degree (Required)

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:
  • Supplemental Life, AD&D and Disability
  • Critical Illness, Accident and Hospital Indemnity coverage
  • Tuition assistance
  • Student loan servicing and support
  • Adoption benefits
  • Backup Childcare and Eldercare
  • Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
  • Discount on services at Lurie Children's facilities
  • Discount purchasing program

There's a Place for You with Us

At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: candidatesupport@luriechildrens.org