Administrative Professional 4
3 days ago
Ohio Department of Public Safety - Ohio Investigative Unit
Report in location: 1970 West Broad Street, Columbus, Ohio 43223
Work hours: 8:00 AM to 5:00 PM
Under the general supervision of the Ohio Investigative Unit (OIU) command staff, performs non-routine administrative tasks:
* Independently formulates decisions &/or judgements involving non-legal interpretation of policies & procedures in order to resolve problems: Prepares correspondence &/or reports;
* Serves as liaison between administration & district offices; Communicates decisions, directives &/or assignments to appropriate staff; Represents division &/or agency at meetings &/or conferences, organizes & schedules conferences & events;
* Prepares, submits, & records 61b investigation requests;
* Processes division credit card requests, payments, & records for travel expenses & supplies;
* Serves as assistant liaison with Liquor Control Commission;
* Processes out of state travel requests;
* Plans, submits, & tracks all activities in training campus;
* Prepares, tracks, & communicates information regarding administrative investigations & discipline & schedules associated hearings;
* Prepares, tracks, & communicates information on behalf of OIU to ODPS Human Resources;
* Reviews & summarizes reports on operations, fiscal &/or personnel activities, etc.;
* Makes recommendations & assists in developing new procedures & programs;
* Completes & processes court orders to seal & expungements; Assists with follow-up & associated paperwork for confidential investigations;
* Processes information &/or case requests from other agencies; Assists with correspondence, watch notifications, & referrals; monitors long-term case follow-up;
* Enters information into employee repository information system (ERIS);
* Tracks & follows-up on employee training & records;
* Prepares, gathers & assists with Commission on Accreditation for Law Enforcement Agency (CALEA) proofs;
* Performs public relations duties; Researches & responds to inquiries & complaints, furnishes information & explains programs to the public;
* Assists with public records requests (e.g., processes initial request; routes request to proper section; assists with fulfillment of request; ensures timeliness of response, etc.);
* Researches & prepares data for budget inclusion; Assists in writing budget justification;
* Works on special assignments & projects as directed;
* Prepares reports, publications, memos & presentations for dissemination outside work unit;
* Receives, opens, logs, & distributes incoming mail; Answers phone & screens calls; Maintains inventory of general office supplies & equipment; Tracks & enters requisitions for orders; Coordinates acquisition & maintenance of office machines;
* Prepares records retention & disposal schedules & arranges record transfers; Produces typed materials, mailings & certificates;
Performs secretarial tasks:
* Handles & maintains fleet information;
* Prepares confidential correspondence &/or reports; Maintains confidential files;
* Maintains calendar &/or makes travel arrangements for supervisor &/or OIU employees; Enters & tracks travel expenses;
* Takes & transcribes dictation &/or minutes of meetings;
* Prepares payroll reports &/or timesheets;
* Assists with recruitment efforts for OIU by collecting, corresponding, & contacting individuals interested in employment with OIU & relaying employment information;
* Handles sensitive telephone calls; Routes calls to appropriate parties for response;
* Performs other related duties as assigned.
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
* Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
* Or 12 mos. exp. as Administrative Professional 2,16872.
* Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services
Technical Skills: Administrative Support/Services
Professional Skills: Attention to Detail
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