Administrative Professional
5 days ago
POSITION TITLE:
Administrative Professional 3
JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)
Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving
non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems,
prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence;
reviews & summarizes fiscal &/or operational &/or personnel reports; represents supervisor at meetings or
conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget
justification; monitors spending & maintains fiscal records; performs personnel functions such as screening job
applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff;
represents division or agency on inter-divisional task forces or committees; reviews & summarizes reports on
operations &/or fiscal &/or personnel activities; organizes conferences; coordinates acquisition & maintenance
of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typing equipment) & if
assigned, acts as lead worker over lower-level administrative &/or office support staff.
Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential
files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or
minutes of meetings; prepares payroll reports &/or timesheets); handles sensitive telephone calls; channels
calls to appropriate parties for response.
Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls;
greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files &
retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges
record transfers.
MAJOR WORKER CHARACTERISTICS:
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication &
division; records management; business communications; administrative practices & procedures; general
office practices & procedures; agency-specific office practices & procedures; budgeting; government
structure & process. Skill in keyboarding; business office software applications (e.g., Microsoft Office);
operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal
with problems involving several variables within familiar context; apply principles to solve practical, everyday
problems; interpret instructions in written or oral form; write routine business letters following standard
procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical
order; move fingers easily to perform manual functions; assess questions & provide appropriate information or
referral. Other duties as assigned.
() Developed after employment.
MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:
Completion of associate core coursework in secretarial science or business office applications from accredited
career school or community college; 12 mos. exp. in secretarial/administrative professional field.
-Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
-Or 12 mos. exp. as Administrative Professional 2, 16872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
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