Executive Assistant

2 weeks ago

Madison, United States UW Health Full time
Job Description

Work Schedule:

This is a full time, 1.0 FTE position You will be scheduled 40 hours per week, Monday through Friday, between the the hours of 7:00 AM-6:00 PM. Hours may vary based on the operational needs of the department.

Be part of something remarkable

Bring your expertise to UW Health and organize, coordinate and manage the Offices of the Vice Presidents and/or Senior Vice Presidents at University Hospital.

We are seeking an Executive Assistant to:
  • Proactively maintain a working knowledge of the executives' obligations and responsibilities to assist in managing work products, timelines, and priorities.
  • Manage calendars, including the coordination of complex executive meetings and appointments.
  • Compose, prepare, and distribute meeting agendas, materials, attendance, and minutes as assigned and in a timely manner.
  • Act as a liaison between the executives and others, assuring that information is channeled appropriately and in a timely fashion.
  • Prepare professionally written communications which include but are not limited to correspondence, presentations, reports, and research.
  • Develop and update administrative process improvement initiatives and work-flow enhancements.

At UW Health, you will have:
  • An excellent benefits package, including health and dental insurance, paid time off and retirement plans.
  • Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
  • Access to UW Health's Wellness Options at Work that support employee/family well-being.
  • Tuition reimbursement - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.

Education:

Minimum - High School graduate or equivalent

Preferred - Bachelor's Degree in Business Administration or related field

Work Experience:

Minimum - Three years of experience providing administrative support to management level staff or five years of administrative work experience

Preferred - Five years of relevant office management and senior executive level support experience within a large, complex organization

Licenses and Certifications:

Preferred - Professional Administrative Certification of Excellence (PACE), Certified Administrative Professional (CAP), or Microsoft Office Specialist (MOS)

Our Commitment to Diversity, Equity, and Inclusion

UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.

University Hospital in Madison is a Magnet®-designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

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