Executive Assistant

2 weeks ago

Madison, United States Edgewood College Full time

Assist the Provost/Vice President for Academic Affairs and School Deans in the administration of academic affairs.


Reporting Relationship:

Provost and School Deans


Responsibilities:

  • Office Management - first line of response for day-to-day operations (receive, relay, respond to visitors, relay messages and reports): coordinate appointments and calendars; supervise filing system; recruit, hire, train, supervise and evaluate work study students; and order supplies.
  • Academic Support - handle notices regarding cancelled classes, student absences and emergency notices; process and maintain faculty files; keep appropriate records and generate data such schedules, faculty teaching loads, and syllabi; manage the documentation and coordinate processes for faculty hires, promotion and tenure, faculty & staff evaluations, Underkofler Award, honorary degree nominations, graduation and faculty & staff recognition; prepare fall, winterim, spring and summer faculty contracts (part-time, overloads and addenda).
  • Assistant to the Provost/VP Affairs of Academic Dean - Assist VP in activities including: calendar management, proof and print correspondence; help in preparation and circulation of new faculty orientation and January & August seminar days; serve as needed as recording secretary at Committee meetings of the Board; manage and coordinate regular direct-report meetings.
  • Assistant to School Deans - Assist the Deans in their activities, including coordinating record-keeping and follow-up as needed for student placements, meetings, and communications from the Deans’ offices; organize information on programs and enrollments; collect and organize data for accreditation, and other duties as assigned.
  • Professional Development - Develop self and knowledge of college through learning from on-campus classes, external resources, networking, and maintaining visibility within the college through participation in college meetings, events, College Assembly, August & January Seminars, Staff Association, and committee work.


Job Qualifications

Necessary Education or Work Experience:

  • Bachelor’s degree required.
  • Minimum of 3 years experience as an administrative assistant or coordinator role.
  • Experience in an academic environment preferred.

Required Knowledge and Skills:

  • Familiarity with academic policies, procedures, and services
  • Excellent communication skills, both oral and written
  • Excellent interpersonal skills
  • Excellent organizational skills and attention to detail
  • Advanced computer skills—Microsoft Office Suite

Other Qualifications:

  • Ability to manage confidential and sensitive matters with diplomacy and tact.
  • Ability to manage and prioritize varied and multiple tasks.
  • Strong initiative, taking ownership of areas of responsibility.


Edgewood College, an Equal Opportunity Employer, is committed to academic excellence through diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence — the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply. The selected candidate must actively support the mission of the College by working with faculty, staff and students to share in our core values — truth, compassion, justice, partnership, and community.


To apply: Send a cover letter, resume, and references to:


Edgewood College

Human Resources - EAPS

1000 Edgewood College Drive

Madison, WI 53711

E-mail: humanresources@edgewood.edu

Equal Opportunity Employer

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