Office Coordinator
2 weeks ago
The Office Coordinator role will assist the Accounting and Operations teams with all functions related to administrative support and clerical functions. This position performs routine duties and handles a high volume of mail, documents and checks. Deals with a diverse group of internal contacts at all levels of the organization and has limited interaction with external contacts. Independent judgment is required to plan, prioritize and organize the workload.
Position Type and Expected Hours of Work
This is a part-time position and hours can be flexible but there has to be consistent coverage in the office between 1:30pm-5:00pm. The days could be flexible with Fridays off. Working remote is not an option with this position.
Essential Functions
* Receives and distributes deliveries
* Handles high volume of incoming mail (open and sort)
* Prepares check batches for deposit
* Prepares deposits for application to client invoices
* Researches order details using various company software
* Scans documents to team members and assists with follow up
* Assists with compiling outgoing mail, including vendor payments and UPS/FedEx packages
* Follows workflow procedures to ensure maximum office operation efficiency
* Maintains and organizes department files and records
* Orders office supplies and maintain supply inventory
* Provides clerical and administrative support to Accounting and Operations teams as requested
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Office Coordinator
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