Administrative Assistant

2 weeks ago

Naples, United States FirstService Corporation Full time

Job Overview:

As the Food and Beverage Administrator at the Quarry, you'll be responsible for the day-to-day administrative operations of the Food and Beverage (F&B) department and Events Department. This role involves managing communication, scheduling, invoicing, and assisting with various projects to ensure smooth and efficient execution of dining services, events, communication and club activities. The Administrator works closely with the F&B Director, Events Director and culinary team to maintain the high standards of service that The Quarry Beach Club is known for.

Your Responsibilities:

* Administrative Support: Provide administrative assistance to the F&B Director and Lifestyle & Events Director including handling correspondence, scheduling meetings, managing calendars, and ensuring timely responses to inquiries.
* Event Coordination: Working with the Events Director with assisting in organizing and tracking details for club events, including menus, logistics, and coordination between the culinary and service teams.
* Communication Management: Serve as the point of contact for F&B-related inquiries from members, staff, and vendors. Ensure effective communication between the F&B department and other departments within the club.
* Inventory & Purchasing Support: Monitor inventory levels and assist in placing orders for food, beverages, and supplies. Coordinate with vendors for deliveries and invoicing, ensuring timely payments and proper documentation.
* Data Entry & Reporting: Manage and maintain records for expenses, inventory, and event costs. Assist with preparing reports for F&B performance, budgets, and financial analysis as directed by the F&B Director.
* Scheduling & Staffing: Assist in maintaining staff schedules, ensuring adequate coverage for dining services and events. Track attendance, prepare timesheets, and coordinate with Human Resources for payroll and staffing needs.
* Menu Management: Assist in creating, formatting, and updating menus for dining rooms, special events, and other F&B offerings.
* Compliance & Licensing: Ensure that the club complies with local, state, and federal regulations related to food and beverage service, including health and safety standards, alcohol service, and vendor licensing.
* Member Relations: Respond to member inquiries, requests, and complaints related to the F&B services or events.
* Project Support: Assist in special projects as assigned by the F&B Director & Events Director, including ideas, new service initiatives, and training programs.
* Any other tasks assigned by the General Manager

Skills & Qualifications:

* Minimum of 2 years of experience in an administrative role, preferably within the hospitality or food and beverage industry.
* Strong organizational skills and attention to detail.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office Suite and familiarity with Jonas or similar club management software.
* Ability to work in a fast-paced environment, handle multiple tasks, and meet deadlines.
* A positive and professional demeanor, with a strong focus on customer service.
* Take initiative and follow up accordingly.
* Strong skills in professional email and telephone communication.
* Microsoft, Publisher, PowerPoint, Jonas and Canva Proficient.

Physical Requirements:

* Physical demands include ability to lift up to 25 lbs.
* Standing, sitting, walking and occasional climbing.
* Required to work at a personal computer for extended periods of time.
* Talking on the phone for extended periods of time.
* Ability to detect auditory and/or visual emergency alarms.
* Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
* Driving when necessary.

Supervisory Responsibilities

* No supervisory responsibilities

Additional Information

* Schedule: Monday-Friday 8:00am - 4:30pm occasional weekends

What We Offer:

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $23.00 - $25.00 per hour

Disclaimer Statement

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

  • Administrative Assistant

    2 weeks ago

    Naples, United States GuestServices, Inc. Full time

    The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit. ESSENTIAL FUNCTIONS Keep records and execute administrative policies determined by or in conjunction Administrative Assistant, Administrative, Hospitality, Assistant, VP, Manager

  • Administrative Assistant

    2 days ago

    Naples, United States SLCS Gulf Coast, Inc Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Description Administrative Assistant Summary:The Administrative Assistant...

  • Administrative Assistant

    1 week ago

    Naples, United States SLCS Gulf Coast, Inc Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Description Administrative Assistant Summary:The Administrative Assistant...

  • Administrative Assistant

    3 weeks ago

    Naples, United States Uline Full time

    Administrative Assistant Florida Branch 3830 Uline Drive, Naples, FL 34117 Are you meticulous with superior organizational skills? Then Uline is looking for you to join our Florida branch as an Administrative Assistant. Support warehouse management and staff as we continue to grow as a top distributor of shipping, industrial and packaging materials. It's an...

  • Engineering Administrative Assistant

    2 weeks ago

    Naples, United States Pyramid Global Hospitality Full time

    Our innovated and growing company is looking to fill the role of Engineering Administrative Assistant. If you are looking for an exciting place to work, career advancement opportunities and you are a caring and attentive individual who is focused on Administrative Assistant, Engineer, Administrative, Assistant, Hotel, Support

  • Administrative Assistant

    5 days ago

    Naples, United States KW Property Management & Consulting Full time

    Come work at a resort style property!Conveniently located within ten minutes of exit 101 off of I75! As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and...

  • Administrative Assistant

    4 weeks ago

    Naples, United States KW Property Management & Consulting Full time

    Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to:...

  • Administrative Assistant

    1 week ago

    Naples, United States KW Property Management & Consulting Full time

    Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to:...

  • Engineering Administrative Assistant

    2 weeks ago

    Naples, United States Pyramid Global Hospitality Full time

    Property At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee...

  • Administrative Assistant

    2 weeks ago

    Naples, United States Belfor Full time

    RESTORING MORE THAN PROPERTY Flooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property. With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest, highest quality...

  • Golf Shop Administrative Assistant

    1 day ago

    Naples, United States Quail West Foundation, Inc. Full time

    Job Type Full-timeDescriptionWe are currently looking for a detailed and creative Golf Shop Administrative Assistant to join our Golf Department!Quail West is a leading private golf and country club that prides itself on providing world-class facilities for Members and their guests and an extraordinary and inclusive, yet unpretentious lifestyle. One of...

  • Administrative Assistant

    2 weeks ago

    Naples, United States FirstService Residential Full time

    **Job Overview:** As the Food and Beverage Administrator at the Quarry, you'll be responsible for the day\-to\-day administrative operations of the Food and Beverage \(F&B\) department and Events Department\. This role involves managing communication, scheduling, invoicing, and assisting with various projects to ensure smooth and efficient execution of...

  • Administrative Assistant

    4 weeks ago

    Naples, United States FirstService Residential Full time

    Job Overview: As the Food and Beverage Administrator at the Quarry, you’ll be responsible for the day-to-day administrative operations of the Food and Beverage (F&B) department and Events Department. This role involves managing communication, scheduling, invoicing, and assisting with various projects to ensure smooth and efficient execution of dining...

  • Estate Planning Legal Administrative Assistant

    22 hours ago

    Naples, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions is seeking a dedicated and professional Estate Planning Legal Administrative Assistant for a wonderful firm located in Naples, FL. This role is crucial in providing high-level administrative support to attorneys, ensuring the highest standards of efficiency and professionalism in client interactions.Key...

  • Highly Skilled Executive Administrative Assistant

    1 week ago

    Naples, Florida, United States Aquasol Corporation Full time

    Job OverviewAquasol Corporation, a leading manufacturer of water soluble technology, is seeking a highly skilled executive administrative assistant to provide top-notch support to its busy executive team.This is an exciting opportunity for an organized and detail-oriented professional to join our team and contribute to the success of our company.

  • Administrative Assistant

    1 week ago

    Naples, Florida, United States Belfor Full time

    About BELFOR Property RestorationWe're a leading provider of property restoration services, restoring not only property but also lives affected by disasters. Our team of specialists is ready to respond 24/7/365 in every major metropolitan area in the USA.Job OverviewWe're looking for a qualified Administrative Assistant to join our team. The successful...

  • Administrative Support Coordinator

    1 week ago

    Naples, Florida, United States FirstService Residential Full time

    **Job Title:** Administrative Support Coordinator**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team at FirstService Residential. As an Administrative Support Coordinator, you will provide administrative support to the Food and Beverage Director and Events Director, ensuring seamless...

  • Sales Administrative Assistant

    1 week ago

    Naples, Florida, United States Lifelancer Full time

    Explore a rewarding opportunity as a Sales Administrative Assistant with Lifelancer, a leading talent-hiring platform in Life Sciences, Pharma, and IT.About the RoleThis pivotal position entails providing exceptional customer satisfaction for existing and prospective clients. Your responsibilities will encompass preparing service quotes, identifying new...

  • Administrative Coordinator

    1 week ago

    Naples, Florida, United States Belfor Full time

    About BelforBelfor is a leading provider of property restoration services, dedicated to rebuilding lives, homes, and businesses affected by disasters.Job SummaryWe are seeking an experienced Administrative Assistant to join our team in Naples. As the ideal candidate, you will possess excellent communication skills, be detail-oriented, and have experience...

  • Residential Food and Beverage Administrator

    2 weeks ago

    Naples, Florida, United States FirstService Residential Full time

    Job Overview:The Food and Beverage Administrator at FirstService Residential will be responsible for managing the day-to-day operations of the Food and Beverage (F&B) department. This role involves coordinating communication, scheduling, invoicing, and assisting with various projects to ensure efficient execution of dining services and events. The...