Accounts Payable Specialist
1 month ago
The Accounts Payable Specialist works closely with the Accounting Department on various day-to-day projects, reports and activities within the function. This position also assists the Project Controller.
* Prepare invoices
* Perform accountant and general ledger reconciliations
* Perform petty cash reconciliation
* State Sales and Use Taxes (in collaboration with Accountants)
* Calculate and record accounts payable accruals
* Reconcile accounts payable per the accounts payable system to the general ledger
* Review invoices for reasonableness
* Review receiving tickets and reconcile with the invoice
* Test invoices for mathematical accuracy
* Data entry of vendor invoices
* Prepare vendor status reports and invoice vouchers
* Prepare 1099 forms for applicable vendors
* Respond to inquiries regarding vendor invoices and materials and equipment job cost charges
* Calculate and record current retention subcontracts payable accruals
* Issue checks
* Perform clerical duties such as maintaining Accounting Department files and reading and routing incoming mail
* Perform other duties as assigned and required
QUALIFICATIONS
* Associates degree in Accounting
* 3+ years' experience or equivalent
* Construction industry experience a plus
* Strong desire to work in Accounts Payable
* Strong computer skills: Word, Excel, PowerPoint, Outlook and familiarity with ERP systems
* Ability to multi-task and work in high pressure environment
* Strong analytical and problem-solving skills
* Ability to follow through on commitments and projects
* Strong planning, organizational, and administrative skills
* Strong communications skills
* Detail oriented
* Ability to understand and comply with existing procedures and willing and capable to improve those if needed
* Strong judgment in interpreting situations and prioritization
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